London Tech Team Admin & Operations Specialist

Orbis Investment Management Limited; Greater London; Hybrid; GBP 26,000 - 36,000; Full time

Job summary

Orbis Investment Management Limited is seeking an experienced Administrative Assistant to support the UK Technology team in our London office. The role combines calendar coordination, event planning, recruitment administration, travel arrangements, onboarding and procurement activities, with opportunities to expand into AI-driven process improvements.

You will work in a hybrid London setting, collaborating with colleagues across time zones while maintaining high standards of service and

Qualifications

• Substantial experience in a team assistant or administrative role.
• Experience in recruitment administration and purchasing processes.
• Strong team player who builds positive working relationships.
• Self-starter who anticipates needs and prioritises effectively.
• Exceptional organisational and prioritisation skills.
• Discretion handling confidential information.
• Clear written and verbal communication with stakeholders.
• Interest in developing project management skills.
• Comfort with Microsoft 365 applications (Outlook, Excel, Word, PowerPoint).
• Enthusiasm for using AI to streamline processes.

Responsibilities

• Team and calendar coordination across Technology with time-zone awareness.
• Plan and coordinate team events, offsites, and meetings.
• Support recruitment administration and candidate communications.
• Coordinate travel, accommodation, and itineraries; assist with expenses.
• Onboard new colleagues to ensure a welcoming integration.
• Procurement administration; raise POs and track invoices.
• Identify process improvements and support ad hoc projects.
• Provide reception cover and help maintain a smooth London office.

Skills

Team coordination

Recruitment administration

Purchasing processes

Microsoft 365

AI in the workplace

Communication

Organisational skills

Project coordination

Reception cover

Tools

Outlook

Excel

Word

PowerPoint

Job description

Orbis Investment Management Limited is seeking an experienced Administrative Assistant to support the UK Technology team in our London office. The role combines calendar coordination, event planning, recruitment administration, travel arrangements, onboarding and procurement activities, with opportunities to expand into AI-driven process improvements.

You will work in a hybrid London setting, collaborating with colleagues across time zones while maintaining high standards of service and