London Office Lead & Executive Assistant

ITE MGMT; Greater London; On-site; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Private medical insurance

Pension scheme

Generous annual leave

Job summary

ITE Management seeks an experienced UK Office Manager & Executive Assistant to run the London office and provide dedicated support to Managing Directors. The role blends hands-on facilities management with executive scheduling, travel coordination, expense processing, and cross-team collaboration across HR and IT.

Ideal candidates will have 3–5 years of experience in fast-paced professional services, strong organizational skills, and a proactive, collaborative mindset to foster a positive office

Qualifications

• Bachelor’s degree, 3–5 years’ experience in office/workplace management or executive support.
• Experience supporting C-suite or senior leadership preferred, especially in financial services.
• Proficiency with UK GDPR, health and safety basics, and confidential information handling.

Responsibilities

• Manage day-to-day London office operations, receptionist duties, and guest welcome.
• Provide executive assistance to Managing Directors, including calendar management and travel coordination.
• Coordinate onboarding/offboarding, HR/IT scheduling, and travel documentation per policy.
• Plan and execute events, manage vendors, budgets, and workplace wellbeing initiatives.
• Oversee facilities maintenance, landlord relationships, safety compliance, and office supplies.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

MS 365 / Teams

Education

Bachelor’s degree

Tools

Microsoft 365

Microsoft Teams

Ticketing systems

Job description

ITE Management seeks an experienced UK Office Manager & Executive Assistant to run the London office and provide dedicated support to Managing Directors. The role blends hands-on facilities management with executive scheduling, travel coordination, expense processing, and cross-team collaboration across HR and IT.

Ideal candidates will have 3–5 years of experience in fast-paced professional services, strong organizational skills, and a proactive, collaborative mindset to foster a positive office