London Team Assistant - Front of House & Office Operations

ISE Partners Ltd.; Greater London; Sur place; GBP 45 000 - 55 000; Plein temps

Résumé du poste

ISE Partners Ltd. in London is seeking a highly organized Team Assistant to support day-to-day office operations, front-of-house, and client experience in a fast-paced hedge fund environment.

You will coordinate with Facilities and Front of House teams, ensuring seamless meeting room setup, visitor management and a premium client experience. In this role you will handle travel logistics, reporting and event support, while maintaining presentation standards and supporting VIP visits.

Qualifications

• Previous experience in a Team Assistant, Facilities Assistant, Office Assistant, Receptionist, Front of House, Office Coordinator or similar role.
• Strong organisational skills with the ability to manage multiple priorities effectively.
• Excellent communication and interpersonal skills.
• A proactive, hands-on approach with a willingness to take ownership.
• Exceptional attention to detail and a commitment to delivering high standards.
• Confident working in a professional corporate environment.
• Proficient in Microsoft Office.

Responsabilités

• Welcoming clients, visitors and guests with professionalism and warmth.
• Managing meeting room bookings and coordinating room set-up requirements.
• Escorting guests, offering refreshments and ensuring a seamless visitor experience.
• Maintaining exceptional presentation standards across all meeting rooms and client-facing spaces.
• Supporting VIP visits and high-profile meetings.
• Coordinating office maintenance, repairs and supplier relationships.
• Managing office supplies and pantry stock across London and Paris offices.
• Handling incoming and outgoing post, couriers and deliveries.
• Supporting health and safety procedures, visitor management and security processes.
• Maintaining office equipment and arranging servicing where required.
• Processing invoices and assisting with vendor management.
• Providing administrative support to Executive Assistants and wider business teams.
• Assisting with internal events, meetings and catering arrangements.
• Coordinating travel bookings and logistics when required.
• Preparing reports, presentations and project documentation.
• Providing cover for the Front of House Manager during periods of absence.

Connaissances

Organisational skills

Communication

Microsoft Office

Proactive approach

Outils

Microsoft Office

Description du poste

ISE Partners Ltd. in London is seeking a highly organized Team Assistant to support day-to-day office operations, front-of-house, and client experience in a fast-paced hedge fund environment.

You will coordinate with Facilities and Front of House teams, ensuring seamless meeting room setup, visitor management and a premium client experience. In this role you will handle travel logistics, reporting and event support, while maintaining presentation standards and supporting VIP visits.