London Office Reception & Operations Lead

Showcase; City Of London; On-site; GBP 28,000 - 34,000; Full time

Job summary

Showcase is seeking a Reception & Office Coordinator in London to be the first point of contact for all companies operating from the London office. You will handle reception, admin support, supplier liaison, travel bookings, and front desk operations to ensure a smooth workspace.

You will coordinate samples, showroom visits, events, and day-to-day admin tasks, keeping the office running efficiently and professionally for staff and visitors alike.

Qualifications

• Experience in interiors or office furniture sector preferred but not required.
• Excellent communication and presentation skills are essential.
• Strong organizational and multitasking abilities.
• Proficiency in Word, Outlook, PowerPoint and Excel is expected.
• Good telephone manner and interpersonal skills are important.

Responsibilities

• Answer and manage incoming calls to the London office, passing messages to the relevant person.
• Manage the London office inbox, respond to general inquiries, and direct messages to staff.
• Welcome visitors and sign them in, offering refreshments as needed.
• Maintain and manage meeting room calendars and setups for meetings.
• Organise refreshments for meetings and ensure rooms are reset after use.
• Keep the sample room tidy and coordinate with external caterers for events.

Skills

Organised

Excellent communication

Team player

Calm under pressure

Supplier relations

Office coordination

Phone manner

Multitasking

Interpersonal skills

Tools

Excel

Microsoft Word

PowerPoint

Outlook

Job description

Showcase is seeking a Reception & Office Coordinator in London to be the first point of contact for all companies operating from the London office. You will handle reception, admin support, supplier liaison, travel bookings, and front desk operations to ensure a smooth workspace.

You will coordinate samples, showroom visits, events, and day-to-day admin tasks, keeping the office running efficiently and professionally for staff and visitors alike.