London Office Reception & Facilities Coordinator

Drweng; Greater London; On-site; GBP 22,000 - 28,000; Full time

Job summary

DRW in London is seeking a Receptionist to join the Global Workplace team. You will provide day-to-day reception, maintenance and food service support across all DRW floors, acting as the first point of contact for facilities issues and coordinating with IT and purchasing on swing space needs.

This role requires strong communication, superb organization and the ability to multitask across multiple tasks with discretion.

Qualifications

• Previous administrative support experience required.
• Strong written and verbal communication skills are essential.
• Excellent organizational skills and attention to detail.
• Proven ability to multitask, prioritize and take direction from multiple sources.
• High level of proficiency with Microsoft Outlook Calendar; experience with Excel, Word and PowerPoint.
• Customer-service oriented approach.
• A strong affinity for food and nutrition.
• Must possess initiative to push tasks/projects to completion and work independently.
• Ability to handle confidential information with discretion.

Responsibilities

• Day to day support for all reception, maintenance and food service for all DRW floors.
• Onsite contact to assist with purchasing and IT needs for swing space and building requirements.
• Bi-weekly food orders for all on-site employees including parking permits and stock control.
• Ongoing management of Just Eat for Business, daily lunch email and kitchen maintenance when housekeeper is not present.
• New joiner administration: print building passes and office tours for all floors; set up lunch accounts.
• Maintenance of conference rooms over multiple floors.
• Answer phone and divert calls.
• Assist with office activities, events and other business needs.
• Serve as first point of contact for facilities issues.
• Aid with DRW emergency response team organization and training.
• Assist with office supply ordering.
• Provides back up to Office Coordinators on all floors.
• Other tasks as required.

Skills

Administrative support

Customer service

Communication skills

Multitasking

Organizational skills

Discretion

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

DRW in London is seeking a Receptionist to join the Global Workplace team. You will provide day-to-day reception, maintenance and food service support across all DRW floors, acting as the first point of contact for facilities issues and coordinating with IT and purchasing on swing space needs.

This role requires strong communication, superb organization and the ability to multitask across multiple tasks with discretion.