Global Office Receptionist & Facilities Coordinator

DRW Holdings, LLC.; Greater London; On-site; GBP 22,000 - 26,000; Full time

Job summary

DRW in London is seeking a Receptionist to join the Global Workplace team on-site at the London office. You will be the first point of contact, handling front-desk duties and supporting facilities across multiple floors.

Responsibilities include managing food orders, assisting with purchasing and IT needs, new joiner setup, conference room maintenance, and daily office operations. Strong communication, organizational skills and discretion are essential.

Qualifications

• Previous administrative support experience required.
• Strong written and verbal communication skills are essential.
• Excellent organizational skills and strong attention to detail.
• Ability to multitask, prioritize and take direction from multiple sources.
• Proficiency with Microsoft Outlook Calendar is a must.
• Experience using Microsoft Excel, Word and PowerPoint is preferred.

Responsibilities

• Day to day support for all reception, maintenance and food service for all DRW floors.
• Onsite contact to assist with purchasing and IT needs for receiving in the swing space and with any building needs on this floor.
• Bi-weekly food orders for all on-site employees including raising delivery and parking permits, stock control of all food.
• Ongoing management of Just Eat for Business account, management of daily lunch email and maintenance of the kitchen when housekeeper is not present.
• New joiner administration: print new building passes, office tour for all floors, lunch account set up email pre-joining.
• Maintenance of conference rooms over multiple floors.
• Answer phone and divert calls.
• Assist with office activities, events and other business needs as assigned.
• Serve as first point of contact for all facilities related issues.
• Aid with DRW emergency response team organization and training.
• Assist with office supply ordering.
• Provides back up to Office Coordinators on all floors.
• Other tasks as required

Skills

Administrative support

Communication

Microsoft Office

Organization

Education

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

DRW in London is seeking a Receptionist to join the Global Workplace team on-site at the London office. You will be the first point of contact, handling front-desk duties and supporting facilities across multiple floors.

Responsibilities include managing food orders, assisting with purchasing and IT needs, new joiner setup, conference room maintenance, and daily office operations. Strong communication, organizational skills and discretion are essential.