London Office Operations & Facilities Lead

Wilson Sonsini; Greater London; On-site; GBP 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

Wilson Sonsini Goodrich & Rosati, UK LLP based in London is seeking an experienced Office Supervisor to oversee the day-to-day operations of our London office. You will act as a central resource for attorneys and staff, coordinating with teams across locations in a fast-paced environment.

You will manage reception, facilities, health and safety, vendor relations, and events while supervising EA teams and ensuring UK regulatory compliance.

Qualifications

• 5+ years of experience in a similar supervisory role within a law firm or professional services environment.
• Excellent computer proficiency (MS Word, Excel, Outlook).
• Excellent verbal and written communication skills with internal and external clients.
• Highly organized, proactive, and solutions-oriented with a focus on continuous improvement.
• Ability to manage multiple priorities and deadlines with efficiency and composure.
• Exceptionally responsive and reliable in managing emails, requests, and follow-through.
• Demonstrates strong interpersonal skills with the ability to build rapport at all levels.
• Maintains impeccable attention to detail and accuracy in all aspects of work.
• Genuinely invested in fostering community and positive relationships within the office.
• Handles confidential information with discretion and professionalism.
• Willingness to participate in occasional after-hours events.
• Solid knowledge of UK health and safety regulations; NEBOSH or IOSH qualification desirable.

Responsibilities

• Oversee daily operations of the London office, including reception and facilities management.
• Coordinate vendor management, contracts, purchases, and invoices.
• Lead Health & Safety compliance, risk assessments, drills, and records.
• Supervise reception, office services, and executive assistants.
• Coordinate office events, community engagement, and DEI initiatives.
• Support ad hoc projects and maintain attendance, calendars, and policies.

Skills

Leadership

Communication

Organizational skills

Problem solving

Attention to detail

Tools

MS Office

Job description

Wilson Sonsini Goodrich & Rosati, UK LLP based in London is seeking an experienced Office Supervisor to oversee the day-to-day operations of our London office. You will act as a central resource for attorneys and staff, coordinating with teams across locations in a fast-paced environment.

You will manage reception, facilities, health and safety, vendor relations, and events while supervising EA teams and ensuring UK regulatory compliance.