Office Supervisor

Wilson Sonsini; Greater London; On-site; GBP 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

Wilson Sonsini Goodrich & Rosati, UK LLP based in London is seeking an experienced Office Supervisor to oversee the day-to-day operations of our London office. You will act as a central resource for attorneys and staff, coordinating with teams across locations in a fast-paced environment.

You will manage reception, facilities, health and safety, vendor relations, and events while supervising EA teams and ensuring UK regulatory compliance.

Qualifications

• 5+ years of experience in a similar supervisory role within a law firm or professional services environment.
• Excellent computer proficiency (MS Word, Excel, Outlook).
• Excellent verbal and written communication skills with internal and external clients.
• Highly organized, proactive, and solutions-oriented with a focus on continuous improvement.
• Ability to manage multiple priorities and deadlines with efficiency and composure.
• Exceptionally responsive and reliable in managing emails, requests, and follow-through.
• Demonstrates strong interpersonal skills with the ability to build rapport at all levels.
• Maintains impeccable attention to detail and accuracy in all aspects of work.
• Genuinely invested in fostering community and positive relationships within the office.
• Handles confidential information with discretion and professionalism.
• Willingness to participate in occasional after-hours events.
• Solid knowledge of UK health and safety regulations; NEBOSH or IOSH qualification desirable.

Responsibilities

• Oversee daily operations of the London office, including reception and facilities management.
• Coordinate vendor management, contracts, purchases, and invoices.
• Lead Health & Safety compliance, risk assessments, drills, and records.
• Supervise reception, office services, and executive assistants.
• Coordinate office events, community engagement, and DEI initiatives.
• Support ad hoc projects and maintain attendance, calendars, and policies.

Skills

Leadership

Communication

Organizational skills

Problem solving

Attention to detail

Tools

MS Office

Job description

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.

Wilson Sonsini Goodrich & Rosati, UK LLP is seeking an experienced Office Supervisor to oversee the day-to-day operations of our London office. In this highly visible role, you will serve as a central resource for attorneys and staff at all levels, collaborating closely with teams in various locations - in London, the US, and elsewhere across the firm. This position is ideal for someone who is proactive, highly organized, and detail oriented. The right candidate thrives in a fast-paced environment, enjoys building genuine relationships, and takes pride in creating a positive, well-run office experience.

Office Operations and Facilities Management

Manage the daily running of the London office, including reception, office services, facilities, and health and safety compliance.

Serve as a primary point of contact for all facilities-related matters, liaising proactively with building management and external contractors.

Oversee day-to-day maintenance of the office environment, ensuring all areas are functional, well-presented, and compliant with firm standards.

Manage and coordinate planned and reactive maintenance works, ensuring minimal disruption to office operations.

Maintain an up-to-date asset register and track office equipment and furniture inventory.

Coordinate emergency response procedures for the London office.

Manage EA team allocations, staffing schedules, cover arrangements, and holiday approvals.

Vendor & Contractor Management

Monitor service level agreements and vendor performance, escalating issues and driving resolution where necessary.

Process purchase orders and invoices in a timely manner.

Identify opportunities for cost efficiency and service improvement across supplier arrangements.

Manage vendor visits and confidentiality agreements.

Health & Safety Compliance

Act as a key member of the London office Health & Safety team, maintaining compliance with UK health and safety legislation including the Health and Safety at Work Act 1974 and associated regulations.

Conduct and review risk assessments, fire risk assessments, and DSE assessments, ensuring records are current and remediation actions are tracked to completion.

Coordinate fire drills, first aid provision, and building evacuation procedures; maintain accurate records of all safety-related activities.

Liaise with the firm's Health & Safety advisors and external regulators as required, and keep abreast of developments in UK workplace safety requirements.

Deliver induction briefings for new joiners covering office safety procedures and facilities protocols.

Administrative Supervision

Provide day-to-day supervision of reception, office services, and executive assistant teams.

Update and maintain internal lists such as EA/attorney assignments, holiday PTO coverage calendar, and recognition notes.

Assign attorney/executive assistant pairings and update these assignments in Workday.

Event & Engagement Coordination

Coordinate office, Community Impact, and DEI engagement events, including processing of related invoices/expense reimbursements, interfacing with vendors, working with property management to obtain COIs and contracts, and assisting with the creation of calendar invitations to various events.

Lead the London Community Service Committee to assist with facilitation and coordination of events.

Maintain and update the London office events calendar on the Intranet.

Take an active role in fostering a positive, inclusive, and welcoming office culture that promotes employee engagement and continuous improvement.

General & Ad Hoc Projects

Support additional office initiatives and special projects as needed.

Maintain regular in-office attendance as required to support business needs, team collaboration, and on-site events.

Adhere to and uphold all firm policies, procedures, and standards of conduct.

Experience & Attributes

5+ years of experience in in a similar supervisory role within a law firm or professional services environment.

Excellent computer proficiency (MS Office – Word, Excel and Outlook).

Excellent verbal and written communication skills, including ability to effectively communicate with internal and external clients.

Highly organized, proactive, and solutions-oriented with a focus on continuous improvement.

Ability to manage multiple priorities and deadlines with efficiency and composure.

Exceptionally responsive and reliable in managing emails, requests, and follow-through.

Demonstrates strong interpersonal skills with the ability to build rapport and work effectively with individuals at all levels of the organization.

Maintains impeccable attention to detail and accuracy in all aspects of work.

Genuinely invested in fostering community and positive relationships within the office.

Handles confidential and sensitive information with discretion and professionalism.

Flexible and willing to participate in occasional after-hours office events as needed.

Solid working knowledge of UK health and safety regulations; a relevant qualification (e.g., NEBOSH General Certificate, IOSH Managing Safely) is desirable but not essential.

We offer a highly competitive salary and benefits package.

Visit our website here.

Equal Opportunity Employer.

careers.wsgr.com Wilson Sonsini is the premier legal advisor to technology, life sciences, and growth enterprises worldwide, as well as the venture firms, private equity firms, and investment banks that finance them. We represent more than 300 public enterprises and 3,000 private companies in a wide range of today’s cutting-edge industries, from AI and fintech to life sciences and mobility. For more than 60 years, our attorneys and professional staff have created a unique working environment. With deep roots in the fast-paced and innovative world of Silicon Valley, the firm fosters an entrepreneurial spirit and team-oriented approach for all employees, providing professional and personal development opportunities and encouraging all departments to promote a stable and optimal work/life balance.

Wilson Sonsini is committed to creating a diverse and inclusive workforce globally. We have built a culture in which employees of all backgrounds, viewpoints, and experiences are encouraged and empowered to achieve their maximum potential. Our firm is consistently recognized among the top law firms in annual diversity rankings. For example, Wilson Sonsini ranked No. 2 among firms with more than 601 attorneys in Law360’s 2025 Diversity Snapshot. Additionally, in 2025, for the seventh consecutive year, Wilson Sonsini achieved Mansfield Plus Certification, and in 2026, for the sixth consecutive year, the firm achieved a top score of 100 on the Human Rights Campaign Foundation’s Corporate Equality Index.

We are also dedicated to enhancing the communities in which we live and work by providing legal services, financial support, and volunteer services to worthy agencies and individuals in need. In 2025, Wilson Sonsini attorneys and staff provided more than 80,500 pro bono hours, participated in 125 community service projects, and raised over $130,000 for charitable organizations and causes. In addition, the Wilson Sonsini Foundation contributed more than $2.35 million to 112 law-related organizations and 129 community organizations in 2025.

Wilson Sonsini has 17 offices in 16 technology and business hubs worldwide. Austin, TX Boston, MA Boulder, CO Brussels, Belgium Century City, CA Hong Kong London Los Angeles, CA New York, NY Palo Alto, CA Salt Lake City, UT San Diego, CA San Francisco, CA Seattle, WA Shanghai (China) Washington, D.C. Wilmington, DE