London Facilities & Records Lead - Office Operations

Ryder Reid Legal; Greater London; On-site; GBP 32,000 - 48,000; Full time

Job summary

Ryder Reid Legal is seeking a highly organised Facilities & Records Coordinator to join our London team. You will manage day-to-day facilities, records processes and health & safety across a busy office, with exposure to senior stakeholders and external suppliers.

The role offers variety, ownership of space planning and a strong focus on exceptional workplace experience within a prestigious environment.

Qualifications

• Experience in facilities, office services or records management.
• Strong organisational skills with ability to manage multiple priorities.
• Experience liaising with suppliers, contractors and external service providers.
• Excellent communication and stakeholder management skills.
• Knowledge of health & safety processes and workplace compliance.
• Proactive, detail-oriented and solution-focused.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Coordinate day-to-day management and maintenance of office facilities, furniture, equipment and workspace areas.
• Manage supplier and contractor relationships, monitor service levels and contract renewals.
• Ensure office supplies and equipment are stocked and maintained.
• Support office moves, space planning and workplace improvements.
• Coordinate cleaning, preventive maintenance schedules and building-related services.
• Assist with office security, access control, health & safety procedures and fire safety.
• Provide support for visiting colleagues and stakeholders, ensuring workspaces are prepared.
• Oversee records management, including file maintenance and offsite storage coordination.
• Deliver records and facilities training to new starters.
• Identify opportunities to improve operational processes and client service.

Skills

Facilities experience

Office operations

Records management

Supplier liaison

Communication

Stakeholder management

Health & safety

Detail-oriented

Independent working

Job description

Ryder Reid Legal is seeking a highly organised Facilities & Records Coordinator to join our London team. You will manage day-to-day facilities, records processes and health & safety across a busy office, with exposure to senior stakeholders and external suppliers.

The role offers variety, ownership of space planning and a strong focus on exceptional workplace experience within a prestigious environment.