London Office Manager & Executive Support

Bain and Gray; City Of London; On-site; GBP 40,000 - 42,000; Full time

Benefits offered by this job

Discretionary annual bonus

Additional employee benefits

Direct exposure to Co-Founders and SLT

Hands-on training and development

Job summary

Bain and Gray in City of London is seeking an organised Office Assistant & Office Manager to support two Co-Founders and keep the office running smoothly. The role suits someone with circa 2 years' experience who is keen to grow with a growing financial services group.

You will work closely with senior leadership, gain commercial exposure, and have the chance to develop into a senior EA or Operations role within a friendly, fast-paced SME.

Qualifications

• Circa 2 years' experience in office administration or a similar role.
• Excellent organisational skills and strong attention to detail.
• Excellent written and verbal communication skills.
• Confident using Microsoft 365, including Outlook, Word, Excel and PowerPoint.
• Able to manage competing priorities and work effectively under pressure.

Responsibilities

• Manage the Co-Founders' diaries, scheduling meetings, resolving clashes and managing priorities.
• Monitor and manage inboxes, prioritising urgent correspondence and following up on outstanding matters.
• Arrange travel, accommodation and logistics when required.
• Handle confidential and commercially sensitive information with complete discretion.
• Prepare board papers, meeting agendas and concise executive summaries.
• Coordinate meeting packs and chase contributors for information ahead of meetings.
• Take meeting notes and circulate agreed actions, owners and deadlines.
• Track outstanding actions and ensure they are followed up and completed.
• Manage the day-to-day running of the office.
• Oversee office supplies, equipment, facilities and suppliers.
• Welcome visitors and ensure clients and guests receive a professional and friendly reception.
• Assist with onboarding new team members, including desks, equipment and office introductions.
• Organise and host client meetings, broker events and team socials.
• Provide administrative support to the COO, Group Financial Controller and wider team.
• Assist with research, ad hoc projects and other business requirements as the Group grows.

Skills

Microsoft 365

Organisational skills

Communication skills

Diary management

Education

Degree welcome but not required

Tools

Outlook

Word

Excel

PowerPoint

Job description

Bain and Gray in City of London is seeking an organised Office Assistant & Office Manager to support two Co-Founders and keep the office running smoothly. The role suits someone with circa 2 years' experience who is keen to grow with a growing financial services group.

You will work closely with senior leadership, gain commercial exposure, and have the chance to develop into a senior EA or Operations role within a friendly, fast-paced SME.