Hybrid Office & People Operations Manager

Bain and Gray; Greater London; Hybrid; GBP 28,000 - 42,000; Full time

Job summary

Bain and Gray, a boutique administration and PA recruitment consultancy near London Bridge, seeks an experienced Office Manager to keep the office running smoothly and support the Directors.

You will manage office facilities, lead meetings, own knowledge management, plan events, oversee HR onboarding/offboarding, and handle day-to-day finance tasks with the support of the People function and external accountants. The role offers a flexible hybrid working pattern.

Qualifications

• Experience in office management and HR support.
• Comfortable with data reporting and finance administration.
• Able to coordinate events and meetings.

Responsibilities

• Office & facilities management.
• Executive & leadership support: prepare agendas, capture decisions, and follow-through; coordinate team meetings and internal communications.
• Knowledge management & system support: maintain SharePoint/intranet and other tools; update policies and templates.
• Events & logistics: plan and deliver internal events; manage travel and accommodation.
• People & HR support: onboarding/offboarding, background checks and references with People function.
• Finance & reporting: day-to-day finance administration; invoicing, payments, expenses and credit control.

Skills

Highly organised

Numerate

Strong communication

IT literacy

Proactive

Fast learner

Adaptable

Tools

SharePoint

Intranet

Claude Projects

Job description

Bain and Gray, a boutique administration and PA recruitment consultancy near London Bridge, seeks an experienced Office Manager to keep the office running smoothly and support the Directors.

You will manage office facilities, lead meetings, own knowledge management, plan events, oversee HR onboarding/offboarding, and handle day-to-day finance tasks with the support of the People function and external accountants. The role offers a flexible hybrid working pattern.