Executive PA & Office Operations Lead

Bain and Gray; Greater London; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Equal opportunities employer

Job summary

Bain and Gray, based in London’s Kings Cross/Camden area, seeks a confident Personal Assistant to support the CEO in a busy, family-run agency. This role is ideal for someone who enjoys variety and is happy to roll up their sleeves in a dynamic environment.

You will manage diaries, arrange travel, process expenses in Xero, coordinate senior leaders, and oversee routine office tasks with budget awareness. A great opportunity to develop strong support skills.

Qualifications

• Ability to anticipate needs and prioritise effectively.
• Comfortable supporting senior executives and managing office operations.
• Organised and budget-conscious with attention to detail.

Responsibilities

• Manage the CEO's diary, meetings and appointments; resolve scheduling conflicts.
• Arrange business and personal travel, including flights and accommodation; detailed itineraries.
• Process expenses and maintain financial records in Xero; ensure receipts are submitted.

Skills

Diary management

Priority setting

Budget awareness

Travel arrangements

Communication

Tools

Xero

Job description

Bain and Gray, based in London’s Kings Cross/Camden area, seeks a confident Personal Assistant to support the CEO in a busy, family-run agency. This role is ideal for someone who enjoys variety and is happy to roll up their sleeves in a dynamic environment.

You will manage diaries, arrange travel, process expenses in Xero, coordinate senior leaders, and oversee routine office tasks with budget awareness. A great opportunity to develop strong support skills.