Hybrid Office Administrator & EA Support

Bain and Gray; Greater London; Hybrid; GBP 40,000 - 50,000; Full time

Benefits offered by this job

Completion bonus

Hybrid working arrangement

Job summary

Bain and Gray are seeking an organised Office Administrator to run the London office on a 13-month contract. The role covers office management, expenses, invoice processing, event planning and EA support to the Director of Investor Relations and the Jersey team, with holiday cover for the existing EA.

The role requires diary management, travel coordination and handling time-sensitive requests, with a hybrid pattern: office Mon/Wed/Thu and work-from-home Tue/Fri.

Qualifications

• Experience in office administration and varied support roles.
• Strong organisational skills with the ability to manage multiple priorities.
• Proactive approach with good communication and discretion.

Responsibilities

• Manage day-to-day office operations and ensure the London office runs smoothly.
• Coordinate facilities, suppliers, travel and events.
• Provide EA support to the Director of Investor Relations and Jersey team.
• Handle diary management, travel bookings and meeting arrangements.
• Support other London office colleagues with administrative tasks.
• Take holiday/absence cover for the Executive Assistant when needed.

Skills

Office administration

Diary management

IT skills

Microsoft Office

Tools

Microsoft Office

Job description

Bain and Gray are seeking an organised Office Administrator to run the London office on a 13-month contract. The role covers office management, expenses, invoice processing, event planning and EA support to the Director of Investor Relations and the Jersey team, with holiday cover for the existing EA.

The role requires diary management, travel coordination and handling time-sensitive requests, with a hybrid pattern: office Mon/Wed/Thu and work-from-home Tue/Fri.