Logistics & Export Administrator, 12m FTC

Indigo; Magor; On-site; GBP 26,000 - 34,000; Full time

Job summary

Indigo is seeking a Logistics & Export Administrator to coordinate domestic and international shipments, maintain stock records and ensure regulatory compliance from our Magor, South Wales HQ. The role interfaces with customers, warehouse partners, freight forwarders and suppliers.

You will manage exports, prepare invoices and packing lists, monitor stock levels and support trade compliance. The position involves accurate administration, KPI reporting and contributing to continuous improvement,

Qualifications

• Experience in logistics, supply chain, export administration or freight operations.
• Experience preparing shipping and customs documentation.
• Strong organisational and administration skills with excellent attention to detail.
• Ability to manage multiple priorities and deadlines.
• Strong communication with customers and suppliers.
• Proficient in Microsoft Office including Excel, Outlook and Teams.
• Fluency in written and spoken English.

Responsibilities

• Coordinate inbound and outbound shipments across domestic and international locations.
• Monitor shipment progress from collection to delivery.
• Liaise with freight forwarders, couriers, warehouse providers and suppliers.
• Manage logistics shared mailbox and customer enquiries.
• Support inventory management including goods receipt and stock transfers.
• Monitor stock levels and escalate shortages.
• Coordinate customer repair cycles and returns processes.
• Ensure records are accurate and compliant with procedures.
• Maintain export/import documentation and compliance records.
• Support audits and continuous improvement in logistics and trade compliance.

Skills

Logistics coordination

Export documentation

Import/export compliance

Customer service

Stock management

Communication skills

Microsoft Excel

Attention to detail

Problem solving

Tools

Microsoft Excel

Outlook

Teams

Job description

The Logistics & Export Administrator is responsible for the day-to-day coordination of domestic and international logistics activities, ensuring the efficient movement of stock, equipment and customer assets whilst maintaining compliance with all applicable import, export and customs regulations. The role acts as a key interface between customers, internal stakeholders, warehouse partners, freight forwarders, suppliers and Importer/Exporter of Record service providers. The post holder will support global logistics operations through accurate administration, shipment coordination, inventory management, compliance monitoring and customer communication. The successful candidate will contribute to the delivery of Indigo's logistics services by ensuring shipments are processed efficiently, stock records are maintained accurately, regulatory requirements are met and customer expectations are exceeded, and at times will be required to take on any additional duties which may be considered within the remit of the role. This position is based at the Indigo headquarters in Magor, South Wales and occasional travel may be required.

Logistics Operations

• Coordinate inbound and outbound shipments across domestic and international locations.
• Monitor and manage shipment progress from collection through to final delivery.
• Liaise with freight forwarders, couriers, warehouse providers and suppliers to ensure timely service delivery.
• Manage and prioritise the logistics shared mailbox and customer enquiries.
• Support inventory management activities including goods receipt, stock transfers, stock adjustments and stock investigation requests.
• Monitor minimum stock levels and escalate shortages where appropriate.
• Coordinate customer repair cycles and returns processes.
• Support the storage, calibration and distribution of company tooling, PPE and engineering assets.
• Ensure logistics records are maintained accurately and in accordance with company procedures.

Export & Trade Compliance

• Prepare and review export documentation including commercial invoices, packing lists, certificates of origin and transport documentation.
• Assist with import and export customs declarations and customs clearance activities.
• Verify commodity codes, country of origin information and applicable customs requirements.
• Support compliance with UK and international import/export regulations.
• Maintain records relating to export controls, licences and proof of export.
• Liaise with Importers of Record (IOR), Exporters of Record (EOR), customs brokers and freight partners as required.
• Support the management of export licences and trade compliance documentation.
• Monitor regulatory changes and escalate requirements that may impact logistics operations.
• Assist with customs duty, VAT and trade documentation enquiries.
• Ensure all shipment records are retained in accordance with company compliance requirements.

Customer & Supplier Management

• Build and maintain professional relationships with customers, suppliers and logistics partners.
• Provide shipment status updates and proactively communicate delivery exceptions.
• Support customer quotations and logistics cost enquiries where required.
• Escalate service issues and work collaboratively to identify corrective actions.
• Ensure customer requests are managed professionally and within agreed service levels.

Administrative Responsibilities

• Maintain accurate logistics records, reports and tracking information.
• Produce management information relating to shipments, inventory and service performance.
• Assist with logistics performance reporting and KPI production.
• Create and maintain process documentation and work instructions.
• Support audits and compliance reviews as required.
• Contribute to continuous improvement initiatives across logistics and trade compliance activities.

Health, Safety, Quality & Environmental Responsibilities

• Actively promote Health, Safety, Quality and Environmental standards.
• Adhere to all company policies, procedures and compliance requirements.
• Report hazards, incidents and non-conformances in a timely manner.
• Represent Indigo professionally both internally and externally.

Essential

Skills, Knowledge & Experience

• Previous experience within logistics, supply chain, export administration or freight operations.
• Experience preparing shipping and customs documentation.
• Strong organisational and administration skills with excellent attention to detail.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong communication skills with customers and suppliers.
• Proficient in Microsoft Office applications including Excel, Outlook and Teams.
• Ability to work independently and use initiative to resolve problems.
• Good understanding of customer service principles.
• Strong written and spoken English.

Desirable