Lettings & Events Coordinator - School Facilities

Lift Schools; Sheffield; On-site; GBP 22,000 - 28,000; Full time

Job summary

Lift Firth Park is seeking a Lettings Officer to connect our school with the community, oversee bookings and promote use of facilities to raise essential revenue for our educational mission.

You’ll handle enquiries, contracts, and on-site management for events, including evening/weekend lettings; ensure safeguarding, security and safety standards, and act as the on-site lead for incidents and routine maintenance as needed.

Qualifications

• Level 2 qualifications (GCSE Maths and English at Grade 4/C or equivalent).
• Experience in a customer-facing role, ideally with sports clubs, community groups or educational settings.
• Experience managing calendar/booking systems and basic financial processes (invoicing and payment tracking).
• Confident IT user with strong organisational and time-management skills.
• Reliable, self-motivated and able to resolve on-site issues independently.

Responsibilities

• Respond to hire enquiries, manage booking systems and contracts, coordinate site readiness with internal departments, arrange cover staff, and handle building security (including evening/weekend lock-up and setting alarms).
• Guide hirers through pricing, availability, and terms with care and clarity.
• Work with school teams to prepare facilities and handle any changes.
• Keep records up to date, including contracts, insurance, and income.
• Help promote our facilities to local groups and organisations.
• Act as the on-site lead for safety, first aid, and incident management during lettings; enforce safeguarding protocols; and report any maintenance issues.

Skills

Customer service

IT literacy

Organisational skills

Reliability

Independent problem solving

Education

GCSE Maths & English (Level 2)

Tools

Booking systems

Microsoft Office

Job description

Lift Firth Park is seeking a Lettings Officer to connect our school with the community, oversee bookings and promote use of facilities to raise essential revenue for our educational mission.

You’ll handle enquiries, contracts, and on-site management for events, including evening/weekend lettings; ensure safeguarding, security and safety standards, and act as the on-site lead for incidents and routine maintenance as needed.