Lettings Coordinator

JAM Recruitment Ltd; Clifton; On-site; GBP 26,000 - 29,000; Part time

Job summary

Pertemps Bristol Commercial is seeking a friendly and proactive Lettings Coordinator based in Clifton. You will be the first point of contact for prospective tenants, handling enquiries, arranging and conducting viewings, and overseeing tenancy administration.

The role is permanent, part‑time (20–28 hours across four days, 9:30am–4:30pm). Flexibility is offered with Fridays being essential for the schedule.

Qualifications

• Excellent interpersonal and communication skills.
• Strong organisational skills and the ability to work effectively under pressure.
• Excellent attention to detail and a high level of accuracy.
• Proficient in MS Office (Word, Excel, Outlook).
• Friendly and proactive approach with reliability.

Responsibilities

• Act as the first point of contact for prospective tenants and handle general enquiries.
• Arrange, manage and conduct property viewings.
• Prepare and update property particulars.
• Create and maintain online property advertisements.
• Produce and manage tenancy documentation.
• Process tenant deposit payments.
• Register and protect tenant deposits through the deposit protection scheme.
• Maintain accurate and up‑to‑date tenant records.
• Provide general administrative support to other team members.
• Assist the Property Manager with property inspections when required.

Skills

Interpersonal skills

Organisational skills

Attention to detail

Customer service

Reliability

Tools

Microsoft Office

Job description

Key Details

Based in Clifton, this permanent part-time Lettings Coordinator position sits within Pertemps Bristol Commercial, offering £26,000–£29,000 per annum pro rata. Working 20–28 hours across four flexible days, between 9:30am and 4:30pm, Fridays remain essential. The post holder acts as first point of contact for prospective tenants, handling enquiries, arranging and conducting viewings, and completing tenancy administration. Confidence with people, strong organisation, and accurate working are vital. Duties include preparing property particulars and supporting the broader lettings process. Suited to someone friendly and proactive, this role blends customer service with administrative precision, requiring reliability and attention to detail throughout each transaction.

Lettings Coordinator Contract Type

Permanent, Part-Time Hours: 20–28 hours per week, across 4 days, between 9:30am and 4:30pm (Negotiable) Days: Flexible, but Fridays are required

About the Role

We are looking for an organised, friendly and proactive Lettings Coordinator to join our team. You will be the first point of contact for prospective tenants and will provide support across the lettings process, from arranging and conducting viewings through to tenancy administration. The successful candidate will be confident dealing with people, highly organised and able to work accurately in a busy environment.

Key Responsibilities

• Act as the first point of contact for prospective tenants and handle general enquiries


• Arrange, manage and conduct property viewings


• Prepare and update property particulars


• Create and maintain online property advertisements


• Produce and manage tenancy documentation


• Process tenant deposit payments


• Register and protect tenant deposits through the appropriate deposit protection scheme


• Maintain accurate and up-to-date tenant records


• Provide general administrative support to other members of the team as required


• Assist the Property Manager with property inspections when required

Skills & Requirements

• Previous experience in lettings is desirable


• Knowledge of the Bristol area would be advantageous


• Excellent interpersonal and communication skills, with a friendly and approachable manner


• Strong organisational skills and the ability to work effectively under pressure


• Excellent attention to detail and a high level of accuracy


• Good working knowledge of Microsoft Office, particularly Word, Excel and Outlook


• Ability to work independently, use initiative and take responsibility when required


• Full UK driving licence and access to your own vehicle