Lettings & Community Facilities Coordinator

Affinity Learning Partnership; Burton upon Trent; On-site; GBP 29,000 - 31,000; Full time

Benefits offered by this job

CPD & development

Wellbeing programme

Cycle to Work

Pension schemes

Gym membership discounts

Job summary

Affinity Learning Partnership is seeking a confident, highly organised Trust Lettings Coordinator to oversee the day-to-day lettings across our academy sites, ensuring facilities are welcoming and accessible to community users.

You will coordinate bookings, liaise with schools and external organisations, line-manage Community Duty Officers, and promote use of facilities for sports and community activities, with core hours 12:00–18:00 and occasional evenings and weekends to meet operational needs.

Qualifications

• Natural organiser and problem solver with excellent communication, attention to detail, and calm under pressure.
• Experience in lettings, community facilities or a similar operational environment.
• Ability to coordinate staff, manage systems and make effective day‑to‑day decisions.

Responsibilities

• Coordinate lettings activities across Trust sites and manage lettings enquiries and bookings.
• Liaise closely with schools, site teams, the Trust Finance Team, hirers and external organisations.
• Coordinate and line manage Community Duty Officers, including recruitment and induction.
• Ensure appropriate agreements, documentation, records, pricing and terms and conditions are maintained.
• Welcome hirers and provide tours of facilities as required.
• Ensure hirers receive appropriate operational and safeguarding information.
• Respond calmly and effectively to operational issues, escalating concerns where appropriate.
• Support the promotion and development of Trust facilities for sports and community use.

Skills

Organisational skills

Communication skills

Problem solving

Flexibility

Job description

Affinity Learning Partnership is seeking a confident, highly organised Trust Lettings Coordinator to oversee the day-to-day lettings across our academy sites, ensuring facilities are welcoming and accessible to community users.

You will coordinate bookings, liaise with schools and external organisations, line-manage Community Duty Officers, and promote use of facilities for sports and community activities, with core hours 12:00–18:00 and occasional evenings and weekends to meet operational needs.