Legal PA to Private Client Team – Leatherhead

Optima Recruitment Limited; Leatherhead; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Onsite parking

25 days holiday + bank holidays

Job summary

Optima Recruitment Limited is seeking a proactive Legal Personal Assistant to support our team of professionals in Leatherhead. You will assist four Private Client solicitors and two part-time secretaries, handling documents, filing, mail, calendars and client interactions with a professional demeanour.

Training, confidentiality, and mentoring duties are part of the role, along with ensuring accurate document presentation and efficient workflow.

Qualifications

• Significant legal secretarial experience.
• Proficient in IT applications.
• High accuracy levels.
• Professional client communication.
• Ability to meet deadlines under pressure.
• Knowledge of law and legal practice.
• Proactive and collaborative team player.

Responsibilities

• Prepare documents through audio typing and word processing.
• Manage filing and client file organization.
• Handle mail preparation and dispatch.
• Schedule appointments and maintain calendars for fee earners.
• Set up and tidy conference rooms for meetings.
• Provide refreshments as needed.
• Support and mentor other secretaries when required.
• Assist clients in person and by phone with a professional demeanour.
• Complete online forms and utilise the Case Management System.
• Maintain high standards of document presentation.
• Identify ways to improve departmental efficiency.
• Perform additional duties as needed.

Skills

Legal secretarial experience

IT proficiency

Attention to detail

Professional client communication

Customer service orientation

Time management

Team collaboration

Positive attitude

Knowledge of law and legal practice

Tools

Case Management System

Job description

Optima Recruitment Limited is seeking a proactive Legal Personal Assistant to support our team of professionals in Leatherhead. You will assist four Private Client solicitors and two part-time secretaries, handling documents, filing, mail, calendars and client interactions with a professional demeanour.

Training, confidentiality, and mentoring duties are part of the role, along with ensuring accurate document presentation and efficient workflow.