Legal PA - Private Client

Confidential; Leatherhead; On-site; GBP 26,000 - 38,000; Full time

Job summary

Confidential's Leatherhead office is seeking a Legal PA for the Private Client team. The role provides direct support to fee earners, managing correspondence, file administration and diary management, ensuring high standards of client care.

The successful candidate will have substantial Legal Secretary/PA experience, fast touch-typing, strong IT skills, and a proactive approach to work under deadlines in a busy team environment. Office-based, full-time permanent role.

Qualifications

• Substantial previous Legal Secretary/PA experience.
• Fast touch-typing skills.
• Strong interpersonal and client-care abilities.
• Advanced IT skills.

Responsibilities

• Prepare correspondence and documents through audio-typing and word processing.
• Attend clients in person and by phone in a professional manner.
• Administer client files and maintain filing/archiving.
• Make appointments and maintain an up-to-date diary for fee earners.
• Prepare the conference room for meetings and support other secretaries.

Skills

Legal Secretary

PA experience

Touch typing

Client care

Proactive

Tools

IT skills

Job description

Legal PA - Private Client

Full-time, Permanent, Office-based

Leatherhead

My client is recruiting for a PA to join their Private Client team in the Leatherhead office. Their focus is on providing outstanding client service, through expert, clear advice and assistance with Private Client matters, delivered in a professional and engaged way that leads to high levels of client satisfaction. They work together at all levels of our team to create a supportive and pro-active environment to achieve this.

The prime role of the PA is to provide direct support to the Fee Earners in the Private Client team to enable them to operate at optimum efficiency. This will include but will not be limited to the main responsibilities given below. The PA is expected to use a high degree of self-management and initiative.

Key duties:

• Prepare correspondence and documents through audio-typing and word processing.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care.
• Administer files which will include daily filing and the opening, closing, storage and retrieval of client files.
• Make appointments, arrange meetings and to maintain an up to date diary for their fee earners.
• Prepare the conference room for meetings as necessary.
• Provide support to other secretaries as required.
• Provide guidance to junior and temporary secretaries.
• Ensure the confidentiality of all the Firm's and clients' documentation and information.
• Undertake on-line form filling requirements
• Prepare mail and enclosures for dispatch.

Skills and experience required:

• Substantial previous Legal Secretary / PA experience including at least 2 years' experience
• Ideally experience within Private Client although this is not essential
• Fast touch-typing skills
• Well-developed interpersonal, social and communication skills including an appreciation of the vulnerability of some of our clients, both generally and also specifically at distressing times.
• Advanced IT skills in relevant packages
• Demonstrates a pro-active approach to work and clients
• Progresses client matters without supervision and in the absence of fee-earners
• Ability to work to deadlines and under pressure
• Team working skills.