Legal Personal Assistant

Reed; Leatherhead; On-site; GBP 30,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

25 days holiday + Bank Holidays

5% employer pension contribution

Death in Service 4x salary

Private medical cover

Life Assurance

Cycle to Work scheme

Employee Assistance Programme

Health and Wellbeing initiatives

Flexible/hybrid working options

Trainee Solicitor Programme

CPD programme

Job summary

Reed, a leading law firm in the Southeast, is seeking a Personal Assistant to support our Private Client team in Leatherhead. You will ensure high efficiency and contribute to our tradition of excellence.

The role handles audio-typing, document preparation, diary management, client liaison, and confidential case management support, with opportunities for development through a structured CPD programme. The package includes a competitive salary, 25 days holiday, pension, private medical cover, and

Qualifications

• Substantial legal secretarial experience, incl. 2+ years in Private Client work.
• Advanced IT skills and fast touch typing.
• High accuracy and professionalism in communication.
• Proactive approach to client matters without supervision.
• Ability to meet deadlines, work under pressure, prioritise workloads.
• Excellent interpersonal skills, sensitive to distressed clients.
• Genuine commitment to the firm and interest in legal work.

Responsibilities

• Provide direct support to four Private Client solicitors/fee earners and two part-time secretaries.
• Prepare correspondence and documents via audio-typing and word processing.
• Manage daily filing and client file maintenance per procedures.
• Prepare mail/enclosures and handle copying needs.
• Schedule appointments and maintain up-to-date diaries for fee earners.
• Set up/clear conference rooms and provide refreshments as needed.
• Support other secretaries and mentor junior/temporary staff.
• Interact with clients in person and by phone professionally.
• Maintain confidentiality of firm and client information.
• Operate the firm's case management system and complete online forms.
• Seek efficiency improvements and undertake additional duties as required.

Skills

Legal secretarial experience

Private Client experience

Touch typing

IT skills

Communication skills

Attention to detail

Prioritisation

Tools

Case management system

Job description

Personal Assistant (Private Client)

• Location: Leatherhead
• Job Type: Full-time
• Salary: £30-£32,000

Join a leading law firm in the Southeast known for its strong history and commitment to client service. We are looking for a Personal Assistant to support our Private Client team, ensuring optimal efficiency and contributing to our tradition of excellence.

Day-to-Day of the Role:

• Provide direct support to a team of four Private Client solicitors/fee earners, alongside two other part-time secretaries.
• Prepare correspondence and documents through audio-typing and word processing.
• Manage daily filing and the maintenance of client files in accordance with office procedures.
• Prepare mail and enclosures for dispatch and handle all copying needs.
• Schedule appointments, arrange meetings, and maintain up-to-date diaries for fee earners.
• Set up and clear conference rooms for meetings and provide refreshments as needed.
• Offer support to other secretaries and provide guidance to junior and temporary secretaries.
• Engage with clients both in person and over the phone in a professional and friendly manner.
• Maintain confidentiality of all firm and client documentation and information.
• Operate the firm's case management system and undertake online form filling requirements.
• Continuously seek to improve the efficiency of the department and undertake additional duties as required.

Required Skills & Qualifications:

• Substantial previous legal secretarial experience, including at least 2 years in Private Client work.
• Advanced IT skills in relevant packages and fast touch typing skills.
• High levels of accuracy and professionalism in communication.
• Proactive approach to work, able to progress client matters without supervision.
• Ability to work to deadlines, cope under pressure, and effectively prioritise workloads.
• Excellent interpersonal and communication skills, sensitive to the needs of clients during distressing times.
• Demonstrates commitment to the firm and a genuine interest in legal work.

Benefits:

• Competitive salary with annual reviews and bonus schemes.
• 5% employer pension contribution and Death in Service benefit of 4x salary.
• Private medical cover, Life Assurance, and Company sick pay.
• Cycle to Work scheme, Employee Assistance Programme, and Health and Wellbeing initiatives.
• 25 days holiday plus Bank Holidays, with enhanced maternity/paternity leave and other leave benefits.
• Flexible/hybrid working options, sabbaticals, and study leave.
• Comprehensive opportunities for personal and professional development including a Trainee Solicitor Programme and extensive CPD programme.