Legal Cashier / Accounts Assistant

Darwin Gray LLP; Cardiff; On-site; GBP 23,000 - 30,000; Full time

Job summary

A leading legal firm in Cardiff is seeking a Legal Cashier / Accounts Assistant to support its Finance Manager. The role involves processing account transactions, preparing invoices, and assisting with monthly and yearly financial tasks. Ideal candidates will display strong attention to detail, customer service skills, and experience in an accounts role. This position offers a collaborative work environment and a thorough understanding of finance in a professional setting.

Benefits

25 days holiday per annum

Private medical insurance

3% pension contribution

Death in service cover

Company sick pay up to 4 weeks

Qualifications

• Experience in a professional office environment is essential.
• Experience of managing sales and purchase ledger.
• Essential: Knowledge of credit control and bank reconciliations.

Responsibilities

• Support the Finance Manager in financial operations.
• Prepare client invoices and manage bank accounts.
• Assist with month-end and year-end procedures.

Skills

Strong working knowledge of Excel

Customer service skills

Ability to prioritize work

Attention to detail

Ability to work under pressure

Tools

ALB practice management database

Microsoft Word

Microsoft Outlook

Job description

Job Title: Legal Cashier / Accounts Assistant

Reporting to: Finance Manager

Based at: 9 Cathedral Road, Cardiff

Hours: 37.5 hpw ?Monday - Friday, 9am - 5.30pm with 1 hour for lunch

Salary: TBC

Benefits

• 25 days holiday per annum, plus statutory and bank holidays
• Private medical insurance (option to add family members at own cost)
• 3% pension contribution
• Death in service cover
• Company sick pay of up to 4 weeks per year
  
  

Purpose Of Role

The primary function of this role is to support the Finance Manager in the day-to-day financial operations of the firm, processing accounts transactions and assisting with month-end and year-end procedures.

Daily

Key Tasks:

• Preparing/typing client invoices as directed by fee earners
• Monitoring bank accounts for monies in and assigning them to appropriate clients and matters
• Processing CHAPS / BACS transfer requests, ensuring appropriate sign off has been obtained
• Posting supplier invoices and processing payments onto the practice management system, ALB
• Posting and paying client disbursements onto ALB
• Managing client and office bank accounts, transferring money between them as appropriate
• Banking cheques
• Preparing reports as required
• Monitoring client balances
• Liaising with suppliers as required
  
  

Weekly

• Processing expenses claims
• Managing and reconciling petty cash
• Chasing aged debt
• Liaising with fee earners re billing and aged debt
• Chasing up un-cashed cheques
  
  

Monthly

• Assisting with month end processes
• Conducting bank reconciliations mid-month and at month end
• Keeping all central registers up to date as required by auditors
  
  

Annually

• Assisting in year-end preparation and audit, reconciliation and reporting
• Dealing with year-end queries
  
  

Technical Ability

Essential:

• Experience of working in a professional office environment
• Strong working knowledge of Excel, Word and Outlook
• Good working knowledge of a practice management database
• Experience of managing sales and purchase ledger
• Experience of conducting bank reconciliations
• Experience of credit control
  
  

Desirable

• Working knowledge of Solicitors Accounts Rules
• Working knowledge of ALB
  
  

Essential

Person Specification:

• Consistently works to a high level of accuracy
• Able to prioritise work to ensure that daily, weekly and monthly deadlines are met
• Able to use own initiative
• Excellent customer service skills
• Highly organised and able to work under pressure, particularly at month end
• A completer-finisher
• Willing to 'muck in’ as required
• Understands the commercial nature of the business, and therefore the need for professionalism