Legal Cashier / Accounts Assistant

Orange Recruitment; Cardiff; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in Cardiff is seeking a Legal Cashier / Accounts Assistant to support their finance operations. The successful candidate will manage accounts transactions, assist with invoice preparation, and ensure timely processing of payments. With a focus on accuracy and organization, this role requires strong Excel skills and knowledge of accounting practices.

Benefits

25 days holiday plus statutory and bank holidays

Private medical insurance option

3% pension contribution

Death in service cover

Company sick pay of up to 4 weeks per year

Qualifications

• Experience in a professional office environment.
• Strong knowledge of Excel, Word, and Outlook.
• Ability to manage sales and purchase ledgers.

Responsibilities

• Prepare and type client invoices as directed.
• Monitor and assign bank account transactions.
• Assist with month-end and year-end processes.

Skills

Excel

Word

Outlook

Credit Control

Bank Reconciliations

Tools

Practice Management Database

Job description

Job Title:Legal Cashier / Accounts Assistant

Reporting to:Finance Manager

Based at:9 Cathedral Road, Cardiff

Hours:37.5 hpw Monday – Friday, 9am – 5.30pm with 1 hour for lunch

Salary:TBC

Benefits:

• 25 days holiday per annum, plus statutory and bank holidays
• Private medical insurance (option to add family members at own cost)
• 3% pension contribution
• Death in service cover
• Company sick pay of up to 4 weeks per year

Purpose of Role:

The primary function of this role is to support the Finance Manager in the day-to-day financial operations of the firm, processing accounts transactions and assisting with month-end and year-end procedures.

Key Tasks:

Daily:

• Preparing/typing client invoices as directed by fee earners
• Monitoring bank accounts for monies in and assigning them to appropriate clients and matters
• Processing CHAPS / BACS transfer requests, ensuring appropriate sign off has been obtained
• Posting supplier invoices and processing payments onto the practice management system, ALB
• Posting and paying client disbursements onto ALB
• Managing client and office bank accounts, transferring money between them as appropriate
• Banking cheques
• Preparing reports as required
• Monitoring client balances
• Liaising with suppliers as required

Weekly:

• Processing expenses claims
• Managing and reconciling petty cash
• Chasing aged debt
• Liaising with fee earners re billing and aged debt
• Chasing up un-cashed cheques

Monthly:

• Assisting with month end processes
• Conducting bank reconciliations mid-month and at month end
• Keeping all central registers up to date as required by auditors

Annually:

• Assisting in year-end preparation and audit, reconciliation and reporting
• Dealing with year-end queries

Technical Ability:

Essential:

• Experience of working in a professional office environment
• Strong working knowledge of Excel, Word and Outlook
• Good working knowledge of a practice management database
• Experience of managing sales and purchase ledger
• Experience of conducting bank reconciliations
• Experience of credit control

Desirable:

• Working knowledge of Solicitors Accounts Rules
• Working knowledge of ALB

Person Specification:

Essential:

• Consistently works to a high level of accuracy
• Able to prioritise work to ensure that daily, weekly and monthly deadlines are met
• Able to use own initiative
• Excellent customer service skills
• Highly organised and able to work under pressure, particularly at month end
• A completer-finisher
• Willing to ‘muck in’ as required
• Understands the commercial nature of the business, and therefore the need for professionalism