Leeds Office & Administration Coordinator

Fantastic; Leeds; On-site; GBP 22,000 - 30,000; Full time

Job summary

Fantastic in Leeds city centre is seeking an Office & Administration Coordinator to support the day-to-day running of the agency. The role covers office management, admin tasks, invoicing, IT coordination and supplier renewals.

You will be the first touchpoint for clients, suppliers and visitors, needing to be friendly, highly organised and proactive. The role is office-based five mornings a week, with scope for part-time or full-time hours.

Qualifications

• Office administration or coordination experience preferred.
• Experience in invoicing and using payroll or HR systems is advantageous.
• Marketing agency or professional services environment experience beneficial.

Responsibilities

• Support day-to-day office operations and administration.
• Manage office supplies and meeting room coordination.
• Process client and supplier communications.
• Handle post and couriers; answer phone enquiries.
• Provide HR administrative support including onboarding checks.
• Raise client invoices and liaise with Finance.
• Coordinate IT queries and liaise with external IT provider.
• Coordinate supplier renewals and contract renewals.
• Plan and assist agency events.
• Assist with bookings, deliveries and general day-to-day requirements.

Skills

Highly organised

Conscientious and reliable

Friendly and approachable

Confident and professional

Team player

Proactive

Detail-focused

Enthusiastic and positive

Comfortable with technology

Tools

Sage

Job description

Fantastic in Leeds city centre is seeking an Office & Administration Coordinator to support the day-to-day running of the agency. The role covers office management, admin tasks, invoicing, IT coordination and supplier renewals.

You will be the first touchpoint for clients, suppliers and visitors, needing to be friendly, highly organised and proactive. The role is office-based five mornings a week, with scope for part-time or full-time hours.