Office & Administration Coordinator

Fantastic Media, Ltd.; Leeds; Hybrid; GBP 20,000 - 28,000; Full time

Job summary

Fantastic Media, Ltd. in Leeds is seeking an organised Office & Administration Coordinator to keep the day-to-day running of our city centre marketing agency smooth and efficient.

You will support the team with office administration, invoicing, IT coordination, supplier renewals and agency events, while maintaining a friendly, professional touch with clients. This role is based in Leeds city centre and includes potential for part-time arrangement.

Qualifications

• Experience in office administration or coordination is beneficial.
• Experience with Sage accounting software is advantageous.
• Experience in a marketing agency or fast-paced office environment is beneficial.

Responsibilities

• Office Management & Administration
• HR Administration
• Finance Administration
• IT Coordination
• Supplier, Licence & Renewal Administration
• Agency Events

Skills

Highly organised

Conscientious and reliable

Friendly and approachable

Confident and professional

Team player

Proactive

Detail-focused

Enthusiastic and positive

Comfortable with technology

Tools

Sage

Job description

At Fantastic Media, we're a fully integrated marketing agency delivering data-driven creative strategies that drive real results. Based in central Leeds, we work with an exciting portfolio of clients across sectors, combining strategy, creativity, and innovation to help brands grow and succeed.

We're looking for an organised, enthusiastic and dependable Office & Administration Coordinator to help keep the day-to-day running of our Leeds city centre marketing agency smooth and efficient.

This is a varied role at the heart of the agency, supporting the wider team with everything from office organisation and general administration to invoicing, IT coordination, supplier renewals and agency events.

We're looking for someone who is friendly, confident and professional, while also being highly organised and comfortable managing a range of tasks and priorities. The Office Co-ordinator is the first touchpoint for many clients, so you'll need to be personable, friendly and a good communicator.

The role could suit someone looking for either a full-time or part-time position. As a minimum, the role requires office-based attendance five mornings a week.

Areas of responsibility

• Office Management & Administration
• HR Administration
• Finance Administration
• IT Coordination
• Supplier, Licence & Renewal Administration
• Agency Events

Please view the full job specification here.

About You

We're looking for someone who is naturally organised and enjoys being the person who keeps things running smoothly.

You'll need to be:

• Highly organised– able to manage multiple tasks, deadlines and recurring responsibilities.
• Conscientious and reliable– someone who takes ownership of tasks and follows things through.
• Friendly and approachable– comfortable interacting with colleagues, clients, suppliers and visitors.
• Confident and professional– particularly when answering calls or dealing with clients face-to-face.
• A team player– willing to help colleagues and get involved in the wider running of the agency.
• Proactive– able to spot when something needs doing rather than always waiting to be asked.
• Detail-focused– particularly when dealing with invoicing, contracts and renewal dates.
• Enthusiastic and positive– bringing energy and a helpful attitude to the role.
• Comfortable with technology– able to confidently use everyday office software and troubleshoot straightforward IT issues.

Experience

Previous experience in an office administration, office coordination, reception or similar role would be beneficial, although we’re equally interested in candidates who can demonstrate the right organisation, attitude and transferable skills.

Experience using Sage accounting software would be advantageous but is not essential, as training can be provided.

Experience within a marketing agency, professional services business or other fast-paced office environment would also be beneficial but is not essential.

What the Role Offers

This is an opportunity to become an important part of a busy and collaborative marketing agency.

The role is varied, with the opportunity to work closely with people across the whole business and take ownership of many of the practical elements that keep the agency running effectively.

Due to the nature of the position, the role will beoffice based in Leeds city centre.

Fantastic Media, 8-16 Dock Street,
Leeds, LS10 1LX