Learning & Development Coordinator - Early Careers

CBSbutler Holdings Limited trading as CBSbutler; England; On-site; GBP 26,000 - 34,000; Full time

Job summary

CBSbutler Holdings Limited trading as CBSbutler is seeking a highly organised Learning & Development Coordinator to provide administrative and coordination support across a busy Early Careers function. Assist with recruitment, onboarding and ongoing development of apprentices, ensuring a smooth experience from application through to programme completion.

Working closely with Apprenticeship Programme Managers, HR Partners, recruitment teams and education providers, you will manage trackers,

Qualifications

• Previous experience in HR administration, recruitment coordination, apprenticeship administration, Early Careers or a similar business support role.
• Strong organisational skills, with the ability to manage multiple activities, trackers and deadlines simultaneously.
• Excellent attention to detail and confidence maintaining accurate records and documentation.
• Experience coordinating onboarding, inductions, meetings or events.
• Confident communicating with a range of stakeholders, including employees, managers, recruitment teams and external education providers.
• Good IT skills, particularly Microsoft Office or Google Workspace, and confidence working with databases, trackers and reporting tools.
• Strong written communication skills, including the ability to prepare meeting notes, reports and presentations.
• A proactive, flexible approach with the ability to work independently and as part of a wider team.

Responsibilities

• Coordinate end-to-end apprentice recruitment and onboarding activities, maintaining accurate trackers and ensuring all processes are completed within agreed timescales.
• Support job requisition processes and maintain recruitment trackers for Apprenticeship Programme Managers, HR Business Partners and recruitment teams.
• Coordinate onboarding requirements, including security clearance documentation and IT access requests for apprentices across different programme levels.
• Liaise with colleges and universities to manage applications, verify qualifications and arrange onboarding meetings.
• Coordinate the process for apprentices moving into permanent positions, maintaining documentation and liaising with relevant HR and management teams.
• Organise key Early Careers events, including annual graduation ceremonies, Outward Bound activities and VIP visits.
• Provide administrative support to apprentices and Apprenticeship Programme Managers, including covering apprentice queries during periods of annual leave.
• Coordinate apprentice probation reviews, education provider reviews and salary review meetings, liaising with Reward, HR Business Partners and recruitment teams.
• Support the planning and coordination of Early Careers operational activities, ensuring plans are communicated effectively to relevant stakeholders.
• Contribute to the ongoing development and improvement of Early Careers processes, documentation and administrative procedures.

Tools

Microsoft Office

Job description

CBSbutler Holdings Limited trading as CBSbutler is seeking a highly organised Learning & Development Coordinator to provide administrative and coordination support across a busy Early Careers function. Assist with recruitment, onboarding and ongoing development of apprentices, ensuring a smooth experience from application through to programme completion.

Working closely with Apprenticeship Programme Managers, HR Partners, recruitment teams and education providers, you will manage trackers,