Learning & Development Coordinator

CBSbutler Holdings Limited trading as CBSbutler; Stevenage; On-site; GBP 26,000 - 34,000; Full time

Job summary

CBSbutler Holdings Limited trading as CBSbutler is seeking an organised Learning & Development Coordinator to provide administrative and coordination support across a busy Early Careers function. The role will help with recruitment, onboarding and ongoing development of apprentices, ensuring a smooth experience from application through to programme completion.

Working closely with Apprenticeship Programme Managers, HR Business Partners and education providers, you will maintain accurate records,

Qualifications

• Previous experience in HR administration, recruitment coordination or apprenticeship administration.
• Experience supporting Early Careers programs or similar business support roles.
• Strong organisational skills with the ability to manage trackers, deadlines and multiple activities.
• Excellent attention to detail and documentation practices.

Responsibilities

• Coordinate end-to-end apprentice recruitment and onboarding activities, maintaining trackers and ensuring processes are completed on time.
• Coordinate onboarding requirements including security clearance and IT access for apprentices across levels.
• Liaise with colleges/universities to manage applications, verify qualifications and arrange onboarding meetings.

Skills

HR administration

Recruitment coordination

Apprenticeship administration

Early Careers

Documentation control

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Learning & Development Coordinator

We are seeking an organised and proactive Learning & Development Coordinator to provide administrative and coordination support across a busy Early Careers function. The role will play an important part in supporting the recruitment, onboarding and ongoing development of apprentices, ensuring a smooth and positive experience from application through to programme completion.

Working closely with Apprenticeship Programme Managers, HR Business Partners, recruitment teams, education providers and wider business stakeholders, you will coordinate a range of activities, maintain accurate records and support key Early Careers initiatives and events.

Key Responsibilities

Recruitment & Onboarding

• Coordinate end-to-end apprentice recruitment and onboarding activities, maintaining accurate trackers and ensuring all processes are completed within agreed timescales.
• Support job requisition processes and maintain recruitment trackers for Apprenticeship Programme Managers, HR Business Partners and recruitment teams.
• Coordinate onboarding requirements, including security clearance documentation and IT access requests for apprentices across different programme levels.
• Liaise with colleges and universities to manage applications, verify qualifications and arrange onboarding meetings.
• Coordinate the process for apprentices moving into permanent positions, maintaining documentation and liaising with relevant HR and management teams.

Early Careers Administration & Events

• Organise key Early Careers events, including annual graduation ceremonies, Outward Bound activities and VIP visits.
• Provide administrative support to apprentices and Apprenticeship Programme Managers, including covering apprentice queries during periods of annual leave.
• Coordinate apprentice probation reviews, education provider reviews and salary review meetings, liaising with Reward, HR Business Partners and recruitment teams.

Planning & Continuous Improvement

• Support the planning and coordination of Early Careers operational activities, ensuring plans are communicated effectively to relevant stakeholders.
• Contribute to the ongoing development and improvement of Early Careers processes, documentation and administrative procedures.

Skills & Experience

• Previous experience in HR administration, recruitment coordination, apprenticeship administration, Early Careers or a similar business support role.
• Strong organisational skills, with the ability to manage multiple activities, trackers and deadlines simultaneously.
• Excellent attention to detail and confidence maintaining accurate records and documentation.
• Experience coordinating onboarding, inductions, meetings or events.
• Confident communicating with a range of stakeholders, including employees, managers, recruitment teams and external education providers.
• Good IT skills, particularly Microsoft Office or Google Workspace, and confidence working with databases, trackers and reporting tools.
• Strong written communication skills, including the ability to prepare meeting notes, reports and presentations.
• A proactive, flexible approach with the ability to work independently and as part of a wider team.

The Ideal Candidate

You will be a highly organised and approachable individual who enjoys working in a varied, people-focused coordination role. You will be comfortable managing competing priorities, building relationships across the business and ensuring that apprentices and stakeholders receive a professional and well-organised service