Leadership Team Administrator & Diary Coordinator

Princess Alexandra Hospital NHS Trust; Harlow; On-site; GBP 26,000 - 36,000; Full time

Job summary

Princess Alexandra Hospital NHS Trust seeks a Divisional Secretary to provide comprehensive administrative and organisational support to the leadership team in West Essex. The role focuses on diary management, correspondence handling, meeting coordination and secure filing, with autonomy to prioritise urgent tasks.

You will prepare presentations, organise events, and ensure papers and minutes progress to deadlines, while maintaining awareness of NHS policies and procedures.

Qualifications

• The Divisional Secretary provides comprehensive administrative and organisational support to the leadership team.
• Role requires autonomous action, prioritising urgent matters and maintaining filing systems.
• Proactive support for meetings, events, and NHS developments with attention to confidentiality.

Responsibilities

• Coordinate the leadership teams’ diary and schedule efficiently.
• Be the first contact for the leadership team and manage correspondence.
• Prepare presentations and meeting papers; take accurate minutes as required.
• Organise meetings, agendas, events, conferences and workshops.
• Ensure timely circulation of papers and minutes to leadership and Boards.

Skills

Highly organised

Diary management

Time-management

Minute-taking

Confidentiality

Communication skills

Interpersonal skills

Flexibility

Resilience

Tools

PowerPoint

Job description

Princess Alexandra Hospital NHS Trust seeks a Divisional Secretary to provide comprehensive administrative and organisational support to the leadership team in West Essex. The role focuses on diary management, correspondence handling, meeting coordination and secure filing, with autonomy to prioritise urgent tasks.

You will prepare presentations, organise events, and ensure papers and minutes progress to deadlines, while maintaining awareness of NHS policies and procedures.