Lead Document Controller

Russell Taylor Group; West Midlands; Hybrid; GBP 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid working

Base in Wolverhampton or Warrington

Job summary

Russell Taylor Group is seeking a Lead Document Controller to take ownership of document control across complex engineering projects. The role combines hands-on technical control with team leadership and process improvement.

You will manage document control activities, lead a small team, and collaborate with project managers, clients and suppliers to ensure accuracy and compliance across programs.

Qualifications

• Proven experience in document control within engineering, manufacturing, industrial projects or turnkey engineering environments.

Responsibilities

• Managing the receipt, issue, distribution, review and approval of project documentation, ensuring accurate records and efficient information flow between internal teams, clients and suppliers.
• Setting up and maintaining project systems using Autodesk Vault or similar DMS platforms, ensuring documentation is correctly recorded, controlled and accessible.
• Managing technical documents and engineering drawings, maintaining revision control, document registers, transmittals and fully auditable records.
• Ensuring project teams follow established document control procedures and contractual requirements, conducting spot audits and maintaining appropriate project archives.
• Coordinating documentation through client‑specific document management systems where required, alongside the company's primary system.
• Providing day‑to‑day leadership, guidance and mentoring to Document Controllers, reviewing workloads, supporting performance development and ensuring resources are effectively allocated.
• Reviewing procedures and work instructions, identifying opportunities to improve document control processes and supporting the implementation of approved business improvement initiatives.
• Working closely with Project and Programme Managers, assisting with documentation tracking, information packs, meetings and other project administration requirements.

Skills

Document control

Engineering documentation

Leadership

Communication

Problem solving

Tools

Autodesk Vault

Job description

Salary: Excellent salary & benefits package I Hybrid

Vacancy Title: Lead Document Controller Contract Type: Permanent Location: West Midlands Industry: Admin Support Salary: Excellent salary & benefits package I Hybrid Start Date: 2026-11-09 REF: J91988731 Contact Name: Tony Marsden Contact Email: [e-mail] Vacancy Published: 2 days ago

Lead Document Controller

Wolverhampton or Warrington | Hybrid Working | Excellent Salary Package

Take Ownership of Document Control Across Complex Engineering Projects

Are you an experienced Document Controller with a background in engineering, manufacturing or turnkey project delivery? Do you have strong technical document management skills and the confidence to take a lead role in maintaining standards, supporting project teams and developing best practice?

We are working with a specialist engineering business operating in a technically demanding, project-led environment. They are looking to appoint a Lead Document Controller to act as the business's subject matter expert for document control, overseeing consistent processes across projects and programmes while remaining actively involved in the day-to-day delivery of project documentation.

Offering an excellent salary package, hybrid working and the choice of Wolverhampton or Warrington as your base, this is an opportunity to combine hands‑on technical document control with team leadership and continuous improvement.

The Role

Reporting to the Projects Delivery Director, you will take responsibility for the effective management of document control activities across the business. Around 90% of your time will be spent supporting nominated projects, with the remainder focused on leading the Document Control function, developing colleagues and improving processes.

Your responsibilities will include:

• Project Document Control: Managing the receipt, issue, distribution, review and approval of project documentation, ensuring accurate records and efficient information flow between internal teams, clients and suppliers.
• Document Management Systems: Setting up and maintaining project systems using Autodesk Vault or similar DMS platforms, ensuring documentation is correctly recorded, controlled and accessible.
• Engineering Documentation: Managing technical documents and engineering drawings, maintaining revision control, document registers, transmittals and fully auditable records.
• Compliance and Quality: Ensuring project teams follow established document control procedures and contractual requirements, conducting spot audits and maintaining appropriate project archives.
• Client Systems: Coordinating documentation through client‑specific document management systems where required, alongside the company's primary system.
• Team Leadership: Providing day‑to‑day leadership, guidance and mentoring to Document Controllers, reviewing workloads, supporting performance development and ensuring resources are effectively allocated.
• Continuous Improvement: Reviewing procedures and work instructions, identifying opportunities to improve document control processes and supporting the implementation of approved business improvement initiatives.
• Project Support: Working closely with Project and Programme Managers, assisting with documentation tracking, information packs, meetings and other project administration requirements.

About You

You will be an experienced Document Controller who understands the importance of accuracy, traceability, revision management and consistent document control procedures within a complex engineering environment.

Ideally, you will bring:

• Proven experience in document control within engineering, manufacturing, industrial projects or turnkey engineering environments.
• Practical experience using Autodesk Vault or a comparable Document Management System (DMS).
• A strong understanding of technical documentation, engineering drawings, document transmittals, approval workflows and version control.
• Experience maintaining auditable records and working to formal quality procedures and contractual requirements.
• Strong Microsoft Office skills, particularly Excel, Word and Outlook.
• Excellent organisation, communication and problem‑solving skills, with the ability to manage competing priorities and work independently.
• The confidence to work with engineers, project teams, clients and senior stakeholders while promoting consistent working practices.

Experience within highly regulated or safety‑critical sectors, particularly nuclear or defence, would be a significant advantage. Previous experience supervising, mentoring or managing other Document Controllers would also be beneficial, although a strong technical Document Controller ready to step into a leadership position will be considered.

What's in It for You?

• Excellent salary and benefits package, dependent on experience.
• Hybrid working for improved flexibility and work‑life balance.
• Choice of base office in Wolverhampton or Warrington.
• An influential position with responsibility for document control standards across multiple projects and programmes.
• The opportunity to work alongside experienced engineering and project delivery professionals.
• Scope to develop your leadership skills and drive meaningful improvements across the business.

Occasional travel between the Wolverhampton and Warrington offices will be required.

Interested?

If you have a strong engineering document control background, experience with Autodesk Vault or similar DMS software, and are ready for a role combining technical delivery, team leadership and process improvement, we would welcome a confidential conversation.

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Russell Taylor will be acting within your interest and will contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please get in touch with us here .