Document Controller

Black & White Engineering; Newcastle upon Tyne; On-site; GBP 26,000 - 38,000; Full time

Job summary

Black & White Engineering is seeking an experienced Document Controller to support multiple engineering projects across the UK and Europe. You will manage the control, distribution and accuracy of critical project documentation, ensuring timely issues and full compliance with project standards.

You’ll collaborate with internal teams, clients and external stakeholders, work with electronic document management systems, and help maintain high quality documentation across complex engineering and

Qualifications

• Previous experience in a Document Controller role.
• Excellent attention to detail with a focus on accuracy and quality.

Responsibilities

• Manage incoming and outgoing project documentation and ensure accuracy.
• Issue documents through electronic document management systems.
• Review drawings and documentation prior to issue as final quality check.
• Maintain document issue registers and filing systems.
• Communicate with internal teams, clients and third parties.

Skills

Document control

Attention to detail

MS Office

Adobe Acrobat

Communication

Multitasking

Stakeholder management

Time management

Discretion

Teamwork

Tools

SharePoint

Job description

Are you an experienced Document Controller looking to play a key role in supporting complex engineering projects? We have an opportunity to join our dedicated Document Control team, working closely with project teams across the UK and Europe to ensure the accurate management, control and distribution of critical project documentation. Your attention to detail and organisational skills will help maintain the quality standards of the team. You’ll also support project delivery and ensure documentation is issued accurately and on time. As a Document Controller, you will collaborate with internal teams, clients and external stakeholders to manage project documentation through. This will be done through our electronic document management systems which providing vital support to project delivery teams. You'll play an important role in maintaining compliance, ensuring document accuracy and helping projects run efficiently from start to finish.

What’s In It For You

Project Impact

Play a critical role in supporting project delivery by ensuring documentation is accurate and issued to the highest standards.

Variety and Responsibility

Work across multiple projects and with diverse stakeholders. You’ll have the opportunity to gain exposure to a wide range of engineering and infrastructure projects.

Collaborative Environment

Join a supportive and experienced Document Control team that works closely with offices across the UK and Europe.

Professional Development

Build your expertise in document management systems, and quality assurance processes within a fast-paced environment.

Autonomy and Ownership

Take responsibility for managing your own workload while ensuring key project deadlines and documentation requirements are met.

Strong Values and Culture

Work within a business that prioritises accountability, integrity, simplicity and supportiveness in everything it does.

What You’ll Be Doing

• Manage incoming and outgoing project documentation, ensuring accuracy and compliance.
• Issue internal and external documents through electronic document management systems.
• Review documentation and drawings prior to issue, acting as the final quality check.
• Ensure external documentation complies with client requirements and project standards.
• Maintain document issue registers and electronic filing systems.
• Create and set up projects in line with internal procedures.
• Support project teams with document formatting and administrative tasks.
• Assist with audits of project filing systems and quality assurance processes.
• Communicate effectively with internal departments, clients and third-party stakeholders.
• Work across multiple projects simultaneously, ensuring deadlines are achieved.

Essential Skills

• Previous experience in a Document Controller role.
• Excellent attention to detail with a strong focus on accuracy and quality.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Working knowledge of Adobe Acrobat Professional.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities and work to tight deadlines.
• Experience working with a range of stakeholders across teams and organisations.
• Excellent organisational and time management skills.
• Ability to work independently and collaboratively as part of a team.
• Professional approach with a high level of discretion and confidentiality.

About Black & White Engineering

Black & White Engineering is a multi-award-winning engineering consultancy with more than 1,300 employees across the UK, Europe, Middle East, Asia Pacific and North America. We specialise in the full spectrum of engineering design consultancy for the data centre sector, including Mechanical, Electrical & Plumbing (MEP), Civil & Structural, Design Management, Sustainability, BIM, Power Systems and other infrastructure-related services. Our engineering approach is grounded in practicality, technical excellence and operational efficiency. With rapid growth across regions, many colleagues have progressed from engineering roles into leadership positions — your future development is supported and recognised.