Lead Document Controller

Cts Group; Greater London; On-site; GBP 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary and benefits

Career progression

Multicultural environment

Job summary

CTS Group in London seeks a Lead Document Controller to govern multi-project document control for data centre builds in the UK/EMEA. You will lead governance, ensure accuracy, compliance, accessibility and auditable records throughout project lifecycles, and mentor a growing team of document controllers.

The role requires senior expertise in DMS platforms (Aconex/ACC/Procore/SharePoint/Asite), strong Excel skills, and effective stakeholder coordination across clients and contractors.

Qualifications

• Minimum 5–8 years’ experience in document control within construction, engineering, infrastructure, or data centre projects.
• Experience leading document control activities on large-scale construction projects.
• Strong knowledge of project lifecycle documentation and information management principles.
• Experience with document management systems such as Aconex, ACC, Procore, SharePoint, Asite or equivalent.
• Excellent understanding of document numbering, revision control, transmittals, workflows and audit requirements.
• Advanced Microsoft Excel skills and strong organizational abilities.
• Excellent communication and stakeholder management skills.
• Fluent professional-level English, both written and spoken.

Responsibilities

• Lead and manage document control activities across multiple data centre construction projects.
• Develop, implement and maintain document control procedures, standards and best practices.
• Act as primary contact for all document management and information control matters.
• Mentor Document Controllers and project administration teams to ensure consistency.
• Drive continuous improvement to enhance document control efficiency and data quality.
• Establish robust document control systems, workflows and version control processes.
• Manage receipt, review, distribution, tracking and archiving of project documentation (drawings, BIM, specs, RFIs, contracts, permits, testing, handover).
• Coordinate documentation flow between clients, consultants, subcontractors, suppliers and internal teams.
• Produce and distribute reports on document status, approvals, overdue items, and KPIs.
• Ensure auditable records comply with client requirements, contractual obligations and CTS standards.
• Support project handover, commissioning and close-out with complete documentation packages.

Skills

Document control leadership

Stakeholder management

Audit & compliance

Excel

English proficiency

Education

Degree in Construction Management / Engineering / Information Management

Tools

Aconex

Autodesk Construction Cloud

Procore

SharePoint

Asite

Job description

Lead Document Controller

Location: London, United Kingdom
Department: Project Controls / PMO

About CTS Group

CTS Group is a fast-growing international design and build company specialising in data centre development across Europe, the Middle East, and Africa (EMEA). We combine engineering excellence, innovation, and digital transformation to deliver high-performance, sustainable, and future-ready data centre solutions.

With over 40 nationalities represented across our teams, CTS fosters a collaborative, inclusive, and high-performance culture where innovation and technical precision drive every project. Beyond construction, CTS develops digital systems and standardised modular data centre units to meet the evolving needs of hyperscale’s, colocation providers, and enterprise clients.

Our proven track record and strong partnerships have established CTS as a trusted industry leader, delivering large-scale, complex data centre facilities with speed, efficiency, and excellence.

About the Role

CTS Group is seeking an experienced Lead Document Controller to join our London team and play a key role in supporting the successful delivery of major data centre projects across the UK and wider EMEA region.

Reporting into the Project Controls function, the Lead Document Controller will be responsible for the overall governance, management, and continuous improvement of document control processes across multiple projects. The successful candidate will serve as the subject matter expert for document management systems, ensuring all project information is accurate, compliant, accessible, and auditable throughout the project lifecycle.

This is a leadership role requiring the ability to manage document control activities, mentor junior team members, and work closely with project managers, engineering teams, contractors, consultants, and clients.

Key Responsibilities

Document Control Leadership

• Lead and manage document control activities across multiple data centre construction projects.

• Develop, implement, and maintain document control procedures, standards, and best practices.

• Act as the primary point of contact for all document management and information control matters.

• Support and mentor Document Controllers and project administration teams, ensuring consistency across projects.

• Drive continuous improvement initiatives to enhance document control efficiency and data quality.

Project Documentation Management

• Establish and maintain robust document control systems, workflows, and version control processes.

• Manage the receipt, review, distribution, tracking, and archiving of project documentation, including:

  • Technical drawings

  • BIM deliverables

  • Specifications

  • RFIs and submittals

  • Contracts and commercial documentation

  • Permits and compliance records

  • Testing and commissioning documentation

  • Handover and close-out records

• Ensure documents are correctly classified, stored, and maintained within project information management systems.

Stakeholder Coordination

• Coordinate the flow of project documentation between clients, consultants, subcontractors, suppliers, and internal project teams.

• Monitor document review cycles and approval workflows, ensuring project deadlines are achieved.

• Provide training and guidance to project stakeholders on document control procedures and systems.

• Support internal and external audits relating to project documentation and information governance.

Reporting & Compliance

• Produce and distribute regular reports on document status, submissions, approvals, overdue items, and project KPIs.

• Maintain auditable records that comply with client requirements, contractual obligations, and CTS standards.

• Ensure compliance with ISO standards, information management protocols, and project governance requirements.

• Support project teams during commissioning, handover, and close-out phases to ensure complete and accurate documentation packages.

Skills, Experience & Qualifications

Essential

• Minimum 5-8 years' experience in document control within construction, engineering, infrastructure, or data centre projects.

• Demonstrable experience leading document control activities on large-scale construction projects.

• Strong knowledge of project lifecycle documentation and information management principles.

• Experience working with document management systems such as Aconex, Autodesk Construction Cloud (ACC), Procore, SharePoint, Asite, or equivalent platforms.

• Excellent understanding of document numbering, revision control, transmittals, workflows, and audit requirements.

• Advanced Microsoft Office skills, particularly Excel.

• Strong organisational skills with exceptional attention to detail.

• Excellent communication and stakeholder management skills.

• Ability to manage multiple priorities within fast-paced project environments.

• Full professional proficiency in English, both written and spoken.

Desirable

• Experience working on data centre, mission-critical, or large-scale MEP projects.

• Knowledge of ISO 9001 and ISO 19650 information management standards.

• Experience supporting BIM and digital delivery processes.

• Understanding of commissioning and project handover requirements.

• Degree or equivalent qualification in Construction Management, Engineering, Business Administration, Information Management, or a related discipline.

Values & Conduct

All CTS colleagues uphold the CTS Group Code of Conduct. In this role, the post-holder will demonstrate:

• Integrity in Business Practices – maintaining the highest ethical standards in all interactions and decisions.

• Honest and Transparent Communication – ensuring accurate reporting and professional conduct at all times.

• Confidentiality & Data Protection – safeguarding company, client, and employee information.

• Health, Safety & Environmental Commitment – actively supporting CTS's zero-harm culture and ESG objectives.

• Respect & Inclusion – fostering a diverse, collaborative, and respectful workplace.

• Accountability & Leadership – leading by example and promoting best practice across project teams.

What We Offer

• Opportunity to join one of the fastest-growing data centre design and build organisations in EMEA.

• Exposure to landmark data centre developments across the UK and Europe.

• Career progression within a rapidly expanding international business.

• Collaborative, multicultural, and innovative working environment.

• Competitive salary and benefits package.

• Opportunity to shape and enhance document control standards across a portfolio of high-profile projects.

At CTS Group, you will play a critical role in ensuring the successful delivery of complex data centre projects through exceptional information management, governance, and team leadership. Your expertise will directly contribute to project efficiency, compliance, and operational excellence across our growing portfolio.