Lead Billing Assistant - 12 Months FTC

Clarke Willmott Llp; West of England; Hybrid; GBP 26,000 - 36,000; Full time

Job summary

Clarke Willmott Llp is hiring an experienced Lead Billing Assistant to join our Finance Operations team on a 12-month fixed term contract in a hybrid role. Based from any office, you will manage WIP reports, billings, and ad hoc projects while ensuring regulatory compliance.

The role requires minimum 2 years in legal billing, Elite 3E experience, and strong Excel and customer service skills to support a fast-paced environment and maintain high service standards.

Qualifications

• Minimum 2 years of Billing experience in the legal industry.
• Strong Excel skills and financial awareness.
• Ability to work in a fast-paced, high-volume environment.

Responsibilities

• Prepare and dispatch Work in Progress (WIP) reports within agreed timelines.
• Coordinate with teams to instruct and review billing details.
• Review and update matter billing arrangement codes and conduct WIP reviews.

Skills

Customer service

Attention to detail

Communication

Teamwork

Tools

Elite 3E

Excel

Microsoft Office

Job description

About The Role

We have a new opportunity for an experienced Lead Billing Assistant to join our Finance Operations team on a 12 months fixed term contract.

This role is a hybrid role and you can be based from any of our offices.

Day to day, you’ll be successful in this role by:

• Preparation and dispatch of Work in Progress (WIP) reports to the teams in agreed timelines
• Liaise with teams as appropriate to co-ordinate instructions
• Matter Billing arrangement code review and updates
• Team WIP review meetings
• Write off irrecoverable WIP and Disbursements
• Develop a strong culture of financial awareness, commerciality and accountability across our fee earner community
• Prepare and distribute pre-bills, prepare final bills and dispatch
• Execute complex bills in a timely manner
• Ensure completion of high volume of bills per month
• Produce credit notes
• Respond to Billing queries
• Ensure compliance of all regulatory requirements during the Billing process, including VAT and the Solicitor’s Accounts Rules
• Maintain a high-quality of service
• Assist with any existing and future e-billing
• Coordinate, monitor and process retainer funds, approved markdowns, write-offs and necessary account adjustments.
• Coordinate ad hoc projects at the request of clients, partners, and firm management
• Prepare various reports and analyses, as requested
• Assist partners and staff with time and billing
• Assist partners and staff in understanding billing processes, policies and procedures
• Assist with special projects and analysis as directed
• It is an integral part of this role that you comply with information security and all firm policies and procedures.

The role is right for your if:

• A minimum of 2 years of experience in a Billing capacity within the legal industry
• Used Elite 3E
• Good Excel knowledge
• The ability to work in a fast-paced environment
• Volume processing experience
• Excellent customer service acumen
• The ability to work independently and part of a team
• The ability to show strong attention to detail
• Excellent organisational skills
• High levels of proficiency with technology including Microsoft Office Suite applications
• The ability to evaluate problems and formulate successful solutions

About Us

Who we are

You’ll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people – each chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do and deliver the best results for your clients. It’s our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years.

We work flexibly and you’ll be empowered to work where you do your best work, balancing your individual needs with the need for us to engage as teams and deliver excellent client service.

What we can offer you

A career at Clarke Willmott will feel different to other law firms. We thrive on our individual differences and diversity because as a team, we are united by our shared values and mutual respect. Working with us you will feel empowered, valued and free to be yourself in a safe and supportive environment.

Our mission is to help you realise your full potential whilst maintaining a positive work-life balance. We provide a comprehensive learning and development programme and a range of wellbeing initiatives to support your career journey.

There’s no doubt we expect the best from our people and even the occasional extra mile. In return, your dedication and commitment to the continued success of the firm will be rewarded with a comprehensive range of flexible benefits.