Billing Assistant ( Temp)

Confidential; Greater London; Hybrid; GBP 39,000 - 48,000; Full time

Job summary

Confidential, a prestigious international law firm, is seeking a Temporary Billing Assistant to join the London Revenue team for a six‑month assignment. The role offers hybrid working (three days in the office, two days remote) and a salary up to £43,500.

The ideal candidate will have at least two years of high‑volume law firm billing experience, be proficient with Elite/3e, and possess strong Excel skills.

Qualifications

• Minimum 2 years’ experience in high-volume billing within a law firm.
• Experience using Elite or 3e billing systems.
• Strong Excel skills.

Responsibilities

• Deal with queries and ensure compliance with SRA and UK VAT regulations.
• Check bills for accuracy and route to Partners/secretaries for dispatch.
• Update Elite with input from fee-earners.
• Verify matter numbers, dates and rates.
• Maintain the security of the billing system and coordinate with Finance.
• Interface with client contacts to enable client billings.
• Build relationships with clients to support timely payments.
• Collaborate with Partners to maximise billing and reduce non-billable time.
• Prepare weekly and monthly reports for clients.
• Coordinate invoicing using e-billing.

Skills

Excel

Billing knowledge

Tools

Elite/3e

Job description

Billing Assistant ( Temp)

Our prestigious international law firm client is seeking to hire an experienced Temporary Billing Assistant to join their London Revenue team on 6 month basis.

• Stunning offices close to Chancery Lane
• The firm operate on 9.30-5.30-hour, hybrid working structure (3 days office / 2 days remote)
• Offering a FTE salary up to £43,500
• Experienced Legal Biller with 2 years minimum experience required
• Immediate start

The Billing Assistant will collaborate with lawyers, secretaries and other international billing and finance team members to provide support in all aspects of the production and finalisation of invoices for the London and international offices.

Billing Assistant - What You'll Be Doing:

• Dealing with and resolve all queries as necessary having a good knowledge of the SRA regulations and UK VAT regulations
• Checking bills for accuracy and return to Partners and secretaries for dispatch
• Updating the Elite from Fee-earners' input
• Checking all details for accuracy, e.g. matter numbers, dates, rates
• Monitor and maintain the security of the system and dataUpdating the firm's billing system with partner and fee-earners' input or liaise with Finance to complete related activities
• Interfacing with client contacts as necessary to enable client billings
• Building effective relationships with clients
• Dealing with client queries, e.g. regarding breakdown of fees and disbursements, timing of bills sent out, and resolve to encourage prompt payment
• Collaborate with Partners to maximise billing and clear non-billable time to ensure WIP reports are accurate
• Preparation of weekly and monthly reports for clients
• Coordination of invoicing of clients using e-billing

Suitable Billing Assistant candidates will need to have minimum 2 years' experience of working in high volume billing position in a law firm, preferably using Elite / 3e, strong Excel knowledge is also essential.