Lead Administrator

Devon County Council; Tiverton; On-site; GBP 25,000 - 27,000; Full time

Job summary

St Andrew's Primary School in Mid Devon is seeking an experienced Lead Administrator to oversee the school office, coordinate administrative systems and support the Headteacher. This role requires strong IT skills, organisation and the ability to prioritise a varied workload.

You will be the first point of contact for families and visitors, handle pupil records, admissions and attendance, and contribute to school income, payments and HR administration.

Qualifications

• GCSE English and Maths at Grade C/4 or above.
• Strong administrative experience and excellent organisational skills.
• Excellent IT skills and confidence with multiple systems.
• Able to learn and adapt to new systems and processes.
• Ability to manage a varied workload and changing priorities.
• Communicate warmly and professionally with a wide range of people.
• Attention to detail and initiative to solve problems.

Responsibilities

• Coordinate the day-to-day work of the school office.
• Provide administrative support to the Headteacher.
• Manage pupil records, admissions and attendance.
• Prepare and complete School Census data three times a year.
• Support recruitment, payroll changes and HR administration.
• Raise purchase orders and manage school income and payments.
• Coordinate school trips, lettings and contractor visits.
• Produce newsletters and keep communications and website up to date.
• Support and coordinate other administrative team members.
• Offer a warm, helpful, professional welcome to families and visitors.

Skills

Administrative experience

IT skills

Organisation

Prioritisation

Teamwork

Education

GCSE English and Maths at Grade C/4 or above

Tools

Finance systems

Payroll systems

HR systems

Job description

Lead Administrator – St Andrews Primary School (Harbour Schools Partnership)

Mid Devon, Devon

Multiple Terms

Salary

Salary: NJC Grade D: £27,709 - £29,542 FTE (This will be paid pro-rata to reflect hours and weeks worked)

Please note that the pro-rata salary for this role is between £24,946 (D8) and £26,596 (D12) gross per annum (subject to change depending on agreed working pattern on appointment)

About the role

Could you be at the heart of our school? Are you an organised, approachable and proactive administrator who enjoys variety, responsibility and being part of a busy team? We are looking for an experienced Lead Administrator to play a key role in the smooth and successful running of our school. This is a varied and rewarding position for someone who enjoys taking ownership, solving problems and helping people. You will need strong administrative and organisational skills, excellent IT skills, a positive approach and the ability to manage a busy workload where priorities can change throughout the day.

As a central member of our school team, you will be one of the first points of contact for parents, pupils, staff and visitors. You will oversee the day-to-day running of the school office, coordinate administrative systems and provide trusted support to the Headteacher.

The role encompasses a broad range of responsibilities, including finance, HR, pupil administration and general school operations.

Responsibilities

What will the role involve? No two days will be quite the same. Your responsibilities will include:

• Coordinating the day-to-day work of the school office
• Providing administrative support to the Headteacher
• Managing pupil records, admissions and attendance
• Taking responsibility for the accurate preparation and completion of the School Census three times a year
• Supporting recruitment, payroll changes and other HR administration
• Raising purchase orders and supporting the management of school income and payments
• Helping to coordinate school trips, lettings and contractor visits
• Producing newsletters and helping to keep school communications and the website up to date
• Supporting and coordinating other members of the administrative team
• Providing a warm, helpful and professional welcome to families, pupils, colleagues and visitors

About you

We are looking for someone who is confident, capable and highly organised, with the ability to build positive relationships and keep things running smoothly in a busy environment. We would love to hear from you if you:

• Have strong administrative experience and excellent organisational skills
• Have excellent IT skills and are confident using a range of systems and applications
• Are quick to learn and confident adapting to new systems and processes
• Enjoy taking responsibility and making sure things get done
• Can organise and prioritise a varied workload effectively
• Communicate warmly, confidently and professionally with a wide range of people
• Have excellent attention to detail and take pride in producing accurate work
• Can use your initiative and find practical solutions to problems
• Remain calm and organised when priorities change
• Enjoy being part of a team while also being confident working independently
• Would be comfortable supporting and providing direction to colleagues within an administrative team
• Experience of coordinating or leading others, and experience of finance or administrative systems, would be an advantage.

Qualifications

Applicants should hold GCSE English and Maths at Grade C/4 or above, or an equivalent qualification.

Why join us?

This is a fantastic opportunity to use your skills and experience in a role where your contribution really does make a difference every day. You will be at the heart of school life, helping to create an organised, welcoming and well-run environment for children, families and colleagues. You will work closely with the Headteacher and wider school team, while also benefiting from the support and expertise available across Harbour Schools Partnership. If you're an experienced administrator looking for a varied role with real responsibility, the opportunity to develop your skills and the chance to become a valued part of a supportive school community, we'd love to hear from you.

Application details

Interested? We strongly encourage prospective applicants to visit St Andrew's Primary School before applying. It's a great opportunity to see the school in action, meet members of our team and get a real feel for the role and our school community. We hope a visit will help you picture yourself as part of the team and give you the chance to ask any questions you may have.

All shortlisted applicants will be subject to an online search. The Harbour Schools Partnership requires all applicants to be eligible to work in the UK without restrictions, as we are unable to offer sponsorship or work visas. You will be required to provide proof of your Right to Work at interview stage.

Employer commitments

Harbour Schools Partnership is committed to safeguarding and promoting the we