Administrator - The Harbour School

Teaching Vacancies; Portsmouth; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Employee Assistance Programme

Cycle to Work Scheme

Job summary

The Harbour School in Portsmouth is seeking an Administrator to ensure smooth running across multi-site campuses. You will be the first point of contact for pupils, families, staff and visitors, creating a welcoming, organised and professional environment to support staff in transforming young lives.

As a specialist AP/SEMH school within the Southern Education Trust, you will contribute to compliant admin processes, data management and the ongoing development of efficient systems while

Qualifications

• Strong organisational skills and ability to handle data accurately.
• Ability to maintain confidentiality and handle sensitive information.
• Proactive and compassionate approach to supporting pupils, families and staff.

Responsibilities

• Accurate and efficient data and information management
• Supporting financial processes and record-keeping
• Ensuring compliance with school policies and procedures
• Contributing to the development and maintenance of effective and efficient admin systems

Skills

Organised

Time management

Empathy

Data handling

Job description

What skills and experience we're looking for

Are you an organised, proactive and compassionate individual who thrives in a fast-paced, purpose-driven environment? Do you want to be part of a team that's changing lives every day?

At The Harbour School, we're more than just a school. We provide stability, support and opportunity for young people who have faced significant challenges, helping them overcome barriers and achieve positive futures.

We're looking for an Administrator to play a key role in the smooth running of our school. As the first point of contact for many pupils, families, staff and visitors, you'll help create a welcoming, organised and professional environment where everyone feels supported. Through your attention to detail, excellent organisational skills and positive approach, you'll enable our staff to focus on what matters most: transforming the lives of young people.

What you’ll be doing

• Accurate and efficient data and information management
• Supporting financial processes and record-keeping
• Ensuring compliance with school policies and procedures
• Contributing to the development and maintenance of effective and efficient admin systems

Who we’re looking for

• Someone that brings a positive, can-do attitude to their work
• Has excellent organisational and time-management skills
• Demonstrates empathy, resilience, and a commitment to inclusive education
• Can confidently handle sensitive data with integrity and confidentiality
• Enjoys working collaboratively as part of a diverse team

What the school offers its staff

The Harbour School is a multi-site organisation, with campuses at Bay Campus (including Primary at The Bay), The Bridge Campus, The Lighthouse Campus, and the Vista Campus (including The Horizon Service), all based within the city of Portsmouth. We also have an Outreach Support Team and a Hospital tuition service at the Queen Alexandra Hospital in Portsmouth.

As a specialist Alternative Provision (AP) and SEMH school, our students come to us from diverse backgrounds, many having experienced trauma, exclusion, or medical challenges. Every student has a unique story — and we’re here to help them rewrite it with hope and purpose.

What we can offer

• A skilled, compassionate, genuinely supportive team who reflect together, and understand the emotional weight of the work.
• Strong induction and ongoing training
• A school that celebrates progress, not just academic data
• A role where the impact is real, human and lasting
• Free access to the Employee Assistance Programme and our Cycle to Work Scheme.
• The opportunity to develop your career in a School, and within the Southern Education Trust - a growing Trust where our mission is “making lives better” and our values are kindness, collaboration and creativity.

Further details about the role

If you're passionate about helping young people succeed and want to be part of a dedicated team working behind the scenes to make that possible - we want to hear from you.

Interview date: 20th November 2026

Please note: Applications may be viewed on receipt and interviews arranged sooner than the above date.

Commitment to safeguarding

The Trust is committed to safeguarding and promoting the welfare of children and young people, this role involves directly working with children and significant contact with children, and therefore we expect all staff and volunteers to share the same commitment. Please ensure a full work history is completed in your application form including any gaps of employment. Applicants will be required to complete satisfactory enhanced Disclosure and Barring Service check for this post prior to commencement. This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. The Trust is an equal opportunities employer.

If successfully shortlisted the HR Department will also be conducting an individual online search of your ‘name, education and employment’ ,to demonstrate due diligence following ‘Keeping Children Safe in Education' guidance. The search will not form part of the actual shortlisting process and any concerns arising from the search will be discussed directly with you.

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share the same commitment. Please ensure a full work history is completed in your application form including any gaps of employment. Applicants will be required to complete satisfactory enhanced Disclosure and Barring Service (formerly CRB) check is required for this post prior to commencement. The Trust is an equal opportunities employer.

If you have any questions, please feel free to contact Kate at the recruitment address, who will be happy to assist you.