Junior Administrator - Leatherhead – Office based, 5 days per week.

Swan Recruitment Ltd; Leatherhead; On-site; GBP 37,000 - 50,000; Full time

Job summary

Swan Recruitment Ltd seeks a Junior Administrator for Leatherhead, office-based, five days per week. The role supports the Aramco Shaybah project with duties spanning letters, SharePoint access, IT liaison and office logistics.

You will handle travel arrangements, supplies, and document management while assisting the project team to ensure smooth operations. The ideal candidate is proficient in Word, Excel, SharePoint and DocuSign, with a proactive, self-starting approach and strong teamwork

Qualifications

• Must be an experienced user of Word, Excel, SharePoint and DocuSign.
• Previous office administration experience is required.
• Ability to organise SharePoint access and manage IT-related needs for the project team.

Responsibilities

• Process project letters: numbering, issuing and filing.
• Organise SharePoint access for team members and external collaborators.
• Liaise with IT for conference room issues and general IT needs; manage office supplies and equipment.
• Arrange business travel, including flights, hotels and airport transfers.
• Support Aramco personnel with accommodation, schooling and local logistics in the UK.

Skills

Word

Excel

SharePoint

DocuSign

Tools

SharePoint

DocuSign

Job description

Junior Administrator - Leatherhead – Office based, 5 days per week.

• Leatherhead, Surrey

Junior Administrator

Project – Aramco - Shaybah

Location- Leatherhead – Office based, 5 days per week.

Start – ASAP

Duration – 10 Months

Rate –£18p/hr PAYE (approx £24ph Umbrella) - The position is inside IR35

Responsibilities:

• Project letters - number, issue & file.
• Organise SharePoint access.
• Liaise with IT for conference room issues & manage general IT requirements for the project team. Manage office supplies such as stationery, coffee pods, coffee machines. Manage special needs for team members.
• Organise business travel arrangements (flights, hotels, airport collections/transfers).
• Must be experienced user of Word/Excel/SharePoint/ Docusign.
• Liaise with KBR admin assistants for co-ordination, communication & addressing issues as they arise.
• 40 hrs per week & 5 days a week in the office.
• Support Aramco personnel in their search for accommodation, schooling, transportation & other issues which they require for settling themselves and their families in the UK. Support document management activities as required.
• Individual must be enthusiastic & a self-starter who is willing to engage with the client team and internal KBR support departments to ensure that the project runs smoothly.