Junior Administrative Apprentice

Getting In Limited; London; On-site; GBP 20,000 - 24,000; Full time

Job summary

An exciting opportunity awaits as a Junior Administrative Apprentice in a vibrant environment. This role involves providing essential administrative support, liaising with students and staff, and assisting in the smooth operation of events. You will gain valuable experience while studying for a Business Administration Level 3 apprenticeship, ensuring a solid foundation for your career. Join a dynamic team dedicated to fostering creativity and excellence in the arts, where your contributions will be valued and impactful. If you're eager to learn and grow in a supportive setting, this position is perfect for you.

Qualifications

• Strong communication and administrative skills are essential.
• Attention to detail and customer care are crucial for success.

Responsibilities

• Provide administrative support for the Junior Guildhall team.
• Assist with event planning and manage student reports.
• Be the first point of contact for students and parents.

Skills

Communication skills

IT skills

Attention to detail

Customer care skills

Administrative skills

Number skills

Analytical skills

Logical thinking

Team working

Non-judgemental attitude

Patience

Education

Business Administration Level 3

Job description

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Apply to: Junior Administrative Apprentice

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Junior Administrative Apprentice

Apply From: 04/05/2025

Learning Provider

Delivered by COMMON COUNCIL OF THE CITY OF LONDON

Employer

City of London Corporation

Vacancy Description

Purpose of Post: To provide administrative support for the Junior Guildhall administrative team.

Main Duties & Responsibilities:

• Working with the Office Manager and Music Officers to provide high-level customer service and communication with students, parents, staff, teachers, outside agencies, and the public.
• Being the first point of contact in person, by phone, and email, including monitoring the Juniors email inbox.
• Assisting with monitoring and chasing student fees and funding.
• Helping with bursary application administration.
• Assisting with audition applications and live auditions administration.
• Supporting concert and event planning, including hiring equipment, proofreading, printing programmes, managing ticket lists, notices, and promotional materials. Assisting in stage management for concerts and performances.
• Managing diaries for SMT.
• Liaising with Heads of Departments to assist with administrative tasks.
• Supporting the Junior Guildhall music library and instrument stock management.
• Administering end-of-year student reports, including platform performance, aural, and folio reports.
• Assisting with the end-of-year mailout and collating programme details for concerts.
• Maintaining the Junior Guildhall filing system and parental/staff address databases.
• Managing stationery stock.
• Working on Saturdays at Junior Guildhall.
• Implementing the City of London’s Occupational Health and Safety Policy and promoting a safe working environment.
• Promoting equality of opportunity in line with the City of London’s policies.
• Undertaking other duties as assigned by the Head of Junior Music Courses appropriate to the grade.

Key Details

Vacancy Title

Junior Administrative Apprentice

Employer Description

The City Corporation, with a rich history, adapts to meet modern demands and is home to iconic architecture. It oversees local government services within London, based at Guildhall, and promotes the City of London.

Vacancy Location

Guildhall School of Music & Drama, Silk Street, London EC2Y 8DT

Wage Frequency

Custom

Number of Vacancies

1

Vacancy Reference Number

1000318614

Key Dates

Apply From: 04/05/2025

Closing Date for Applications: 2025-05-20 23:59:59

Possible Start Date: 2025-06-30

Training

You will be supported to achieve the Business Administration Level 3 apprenticeship. Theoretical training will be biweekly, with workplace support to embed learning. You will receive 6 hours per week dedicated to your apprenticeship studies.

Learning Provider

COMMON COUNCIL OF THE CITY OF LONDON

Contact Details

Apprenticeships team

Skills Required

• Communication skills
• IT skills
• Attention to detail
• Customer care skills
• Administrative skills
• Number skills
• Analytical skills
• Logical thinking
• Team working
• Non-judgemental attitude
• Patience

Apply Now