Junior Admin Assistant - UK

M7 Real Estate Ltd; Greater London; On-site; GBP 21,000 - 27,000; Full time

Job summary

M7 Real Estate Ltd is seeking a proactive Junior Administrative Assistant to provide front-of-house support and act as a shared administrative resource across the business. The role combines reception duties with general administrative tasks for multiple departments and offers exposure to a professional corporate environment.

You will be the first point of contact for visitors, support meeting coordination, travel arrangements and document preparation, and help maintain office systems and

Qualifications

• Experience in administration, customer service or office environments.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide front-of-house reception and general administrative support to multiple departments.
• Manage travel bookings and coordinate meetings and events.
• Prepare, format, print and distribute documents and presentations.
• Assist with onboarding and people-related administration.
• Maintain filing systems and business records; keep facilities tidy throughout the day.
• Support company events and ad hoc projects; review expenses using Concur.
• Train new starters on Concur.

Skills

Administrative experience

Organisational skills

Communication skills

Microsoft Office

Flexible / proactive

Multitasking

Tools

Concur

Job description

We are seeking a proactive and organised Junior Administrative Assistant to provide front-of-house support whilst acting as a shared administrative resource across the business.

This is a varied role that combines reception responsibilities with general administrative support to multiple departments. The successful candidate will be the first point of contact for visitors and callers, whilst also assisting with meeting coordination, travel arrangements, document preparation, office administration and project support.

This role would suit someone early in their career who is looking to gain broad business exposure within a professional corporate environment.

Key Responsibilities

Administrative Support

• Provide general administrative support to Business Services Lead and Team Assistants
• Assist with travel bookings and meeting coordination
• Prepare, format, print and distribute documents and presentations
• Support onboarding and other people-related administration
• Maintain filing systems, contact lists and business records
• Ensure kitchen, refreshments and communal facilities are kept clean, tidy and well-presented throughout the day
• Monitor and replenish kitchen, stationery and office supplies, ensuring stock levels are maintained and shortages are addressed promptly
• Assist with company events, staff meetings and ad hoc projects
• Reviewing, approving and rejecting team expenses using Concur
• Training new starters on Concur

Reception/Office

• Meet and welcome visitors
• Answer and direct incoming calls and enquiries
• Manage meeting room bookings and meeting preparations
• Coordinate catering, couriers, post and deliveries
• Maintain reception, meeting rooms and communal areas to a high standard
• Liaise with building management and security where required
• Monitor M7 Info email inbox and distribute where required

Skills and Behaviours

Describe what someone needs to be effective in the role.

Skills / Knowledge / Experience

• Previous administration, customer service or office experience
• Strong organisational skills and attention to detail
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Positive, proactive and flexible approach
• Ability to manage multiple priorities and work effectively as part of a team

Behaviours / Ways of Working

• Professional and approachable
• Highly organised and dependable
• Service-oriented with a willingness to help
• Comfortable working with stakeholders at all levels
• A team player with a positive, "can-do" attitude

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