Junior Office Manager & Receptionist (Part-Time, 4 Days a Week)

Carlsquare; Greater London; Hybrid; GBP 18,000 - 24,000; Part time

Job summary

Carlsquare, a leading technology investment bank, seeks a Junior Office Manager & Receptionist to join our London team on a part-time basis (4 days per week). You will be the welcoming face of our office, handling reception, meetings, travel arrangements and admin support across Operations and HR, ensuring a professional and efficient working environment.

A proactive, organized approach is essential. The role offers variety and growth within an international environment, with opportunities to

Qualifications

• Experience in office management in a corporate environment; financial or professional services experience is an advantage.
• Excellent administrative and organizational skills.
• Ability to work under pressure with a changing workload.
• Friendly, professional and confident manner with strong English communication.

Responsibilities

• Welcome and look after clients, visitors and candidates, ensuring a professional and friendly reception.
• Manage meeting room bookings and prepare rooms, refreshments and catering.
• Keep reception area, meeting rooms and communal areas tidy and presentable.
• Organize team lunches, office celebrations and client meetings.
• Handle incoming post, deliveries and couriers.
• Research venues, obtain quotes and coordinate event arrangements.
• Monitor and replenish refreshments, groceries, stationery and kitchen supplies.
• Assist with arranging repairs, maintenance and equipment servicing.
• Coordinate with suppliers and run occasional errands.
• Book flights, hotels and transport in line with company guidelines.
• Assist HR with scheduling interviews and coordinating calendars.
• Support Operations, HR, the Partners and the wider team with administrative tasks.
• Follow up on outstanding requests and report issues to the Operations and HR Manager.
• Help coordinate office improvements and general office projects.

Skills

Office management

Administrative skills

Organizational skills

English communication

Customer-facing

Tools

Microsoft Office

Outlook

PowerPoint

Job description

Junior Office Manager & Receptionist (Part-Time, 4 Days a Week)

London

Part-time

We are...

Carlsquare is a leading technology investment bank. With 12 offices across 8 countries, we enable technology innovators and investors around the globe to achieve their growth goals. Our core services include M&A, debt capital, growth equity and IPO advisory.

We are looking for a personable, organized and proactive Junior Office Manager & Receptionist to join our London team. In this varied role, you will be the welcoming face of our office while supporting the wider team with day-to-day administrative and organizational matters.

You will...

• Welcome and look after clients, visitors and candidates, ensuring a professional and friendly reception
• Manage meeting room bookings and prepare rooms, refreshments and catering
• Keep the reception area, meeting rooms and communal areas tidy and presentable
• Organize team lunches, office celebrations, client meetings
• Handle incoming post, deliveries and couriers
• Research venues, obtain quotes and coordinate event arrangements
• Monitor and replenish refreshments, weekly groceries, stationery, kitchen supplies and other office essentials
• Assist with arranging repairs, maintenance and equipment servicing
• Coordinate with suppliers and run occasional errands
• Book flights, hotels and transport in line with company guidelines
• Assist HR with scheduling interviews and coordinating calendars with candidates, recruiters and colleagues
• Support Operations, HR, the Partners and the wider team with administrative and organizational tasks
• Follow up on outstanding requests and report issues to the Operations and HR Manager
• Help coordinate office improvements and general office projects

We will...

• Offer a friendly, collaborative company culture where team members support one another and your ideas are valued
• Give you a varied role with responsibility, room to shape your work in an international environment
• Provide the opportunity to work in an international, growing organization
• Celebrate together at our annual company-wide event across Europe, as well as at regular after-work events
• Experience in office management, office administration, business administration or a similar role in a corporate environment; experience in financial or professional services is an advantage
• Excellent administrative and organizational skills
• The ability to work under pressure, think independently and prioritize a changing workload
• A friendly, professional and confident manner
• Reliability, discretion, and the ability to handle confidential information
• A proactive approach, with the willingness to take ownership of tasks, see them through and ask questions when needed
• The ability to support colleagues with competing priorities in a busy office environment
• Sound practical judgement and common sense
• Excellent written and spoken English
• Confident use of Microsoft Office, particularly Outlook and PowerPoint

Carlsquare is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.