IT Project Management Coordinator

Safetykleen; Brentford; Híbrido; GBP 28.000 - 38.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Salary £28,000 - £38,000

Hybrid working - 2 days per week in in

30 days holiday + bank holidays

5% pension contribution

Life assurance (3x salary)

Private healthcare from day one

Clear career path and progression

Descripción de la vacante

Safetykleen is seeking an IT Project Management Coordinator to support major IT projects and transformation programmes. Based in the UK with hybrid working, you will organise governance, maintain RAID logs, and produce project documentation and reports to keep senior leadership informed.

You will develop your career in a structured PMO environment, coordinating meetings, onboarding vendors, and ensuring documentation is accurate and up-to-date across our IT portfolio.

Formación

• Experience supporting IT projects or an IT PMO function.
• Excellent organisational skills with exceptional attention to detail.
• Experience producing accurate meeting minutes, project documentation and reports.
• Strong written and verbal English communication skills.
• Experience supporting project governance, RAID logs and action tracking.
• Strong Microsoft 365 skills, including Excel, Word, PowerPoint, Teams and SharePoint.
• Experience using project management tools such as Microsoft Project, Planner, Jira or similar.
• The ability to manage multiple priorities and deadlines in a fast-paced environment.
• A proactive approach with a desire to develop a career in Project Management.
• Desirable: Experience supporting IT transformation or ERP programmes.

Responsabilidades

• Coordinating project documentation, RAID logs, action trackers and governance records
• Organising project meetings, producing accurate minutes and tracking actions through to completion
• Maintaining the IT project portfolio, ensuring project information remains accurate and up to date
• Supporting project reporting, dashboards and Executive updates
• Preparing project documentation, presentations and communications for key stakeholders
• Coordinating vendor administration, including purchase orders, invoices and contract tracking
• Supporting supplier onboarding and maintaining vendor records
• Assisting with project governance, change control and project processes
• Coordinating IT recruitment administration, onboarding and headcount tracking
• Managing project document libraries, templates and collaboration tools
• Identifying opportunities to improve processes and support continuous improvement across the IT Project Management function

Conocimientos

IT project support

Documentation & governance

English communication

Microsoft 365 proficiency

Meeting minutes & reporting

Herramientas

Microsoft Project

Planner

Jira

SharePoint

Excel

PowerPoint

Teams

Descripción del empleo

IT Project Management Coordinator | IT Projects & Portfolio Support | Hybrid - UK

About The Role

We're looking for a highly organised IT Project Management Coordinator to support the successful delivery of major IT projects and transformation programmes across Safetykleen. Reporting to the Head of IT Project Management, you'll play a key role in keeping projects organised, governance on track and stakeholders informed. From coordinating meetings and producing high-quality project documentation to maintaining RAID logs, reporting and project records, you'll provide essential support across our IT project portfolio. This is an excellent opportunity for someone with experience supporting IT projects who is looking to develop their career within Project Management. You'll gain exposure to large-scale technology programmes, work alongside experienced project professionals and build the skills needed to progress into a future Project Manager role.

What You'll Be Doing

• Coordinating project documentation, RAID logs, action trackers and governance records
• Organising project meetings, producing accurate minutes and tracking actions through to completion
• Maintaining the IT project portfolio, ensuring project information remains accurate and up to date
• Supporting project reporting, dashboards and Executive updates
• Preparing project documentation, presentations and communications for key stakeholders
• Coordinating vendor administration, including purchase orders, invoices and contract tracking
• Supporting supplier onboarding and maintaining vendor records
• Assisting with project governance, change control and project processes
• Coordinating IT recruitment administration, onboarding and headcount tracking
• Managing project document libraries, templates and collaboration tools
• Identifying opportunities to improve processes and support continuous improvement across the IT Project Management function

What We Offer

• Salary £28,000 - £38,000
• Hybrid working - 2 days per week in the office
• 30 days holiday + bank holidays
• 5% pension contribution to support your future
• Life assurance (3x salary) for peace of mind
• Private healthcare from day one
• Clear career path and progression opportunities in a global, established business
• Opportunity to build and shape a brand-new IT Project Management function
• Strategic role working closely with the CIO and senior leadership team
• Significant influence across a major international technology transformation
• Long-term career development within a growing global organisation
• Opportunity to work across Microsoft Dynamics 365, Data & Analytics, Infrastructure and Digital Transformation programmes

About You

You're an experienced IT Project Coordinator, PMO Coordinator or Project Administrator with experience supporting technology projects and a genuine ambition to progress into Project Management. Highly organised and exceptionally detail-focused, you'll enjoy bringing structure to complex environments, keeping documentation accurate and ensuring project teams have the information they need to deliver successfully. You'll be confident working with technical teams, comfortable with IT terminology and able to produce clear, professional written communication for a range of stakeholders.

You will have:

• Experience supporting IT projects or an IT PMO function
• Excellent organisational skills with exceptional attention to detail
• Experience producing accurate meeting minutes, project documentation and reports
• Strong written and verbal English communication skills
• Experience supporting project governance, RAID logs and action tracking
• Strong Microsoft 365 skills, including Excel, Word, PowerPoint, Teams and SharePoint
• Experience using project management tools such as Microsoft Project, Planner, Jira or similar
• The ability to manage multiple priorities and deadlines in a fast-paced environment
• A proactive approach with a desire to develop a career in Project Management

Desirable experience includes:

• Experience supporting IT transformation or ERP programmes
• Microsoft Dynamics 365 or enterprise systems exposure
• Experience coordinating suppliers, purchase orders and contracts
• Knowledge of Agile, Waterfall or hybrid project delivery methodologies
• PRINCE2 Foundation or equivalent project management qualification

About Safetykleen

At Safetykleen, we provide essential parts cleaning, waste collection and environmental advisory services that help customers reduce their environmental footprint and improve operational performance. With operations in 15 countries and over 1 million services delivered each year, you'll be joining a stable, growing business with a fast-paced and collaborative environment, where safety, compliance and sustainability are central to everything we do. When you join Safetykleen, you'll be part of a supportive, ambitious and growing business where your expertise and development genuinely matter.