Project Coordinator

Espire; Coton Farm; Remote; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Extra 5 days annual leave

Health Cashback Plan

Pension Scheme

Life Assurance

Free Parking

Job summary

Espire in Tamworth is seeking an organised Project Coordinator to support the PMO and ensure timely delivery of IT and business projects. You will coordinate activities, manage stakeholder communications, and assist with project execution in a fast-paced environment.

The role involves preparing project documentation, tracking budgets, and facilitating cross-team collaboration, with opportunities to implement best practices and process enhancements.

Qualifications

• Proven experience in project coordination or administration.
• Strong organisational and time management skills with meticulous attention to detail.
• Ability to prioritise and multitask in a fast-paced environment.
• Excellent communication with stakeholders; client-facing experience.
• Experience with PM software and Microsoft Office; adaptability to new tools.
• UK Driving Licence.

Responsibilities

• Collaborate with project managers to plan, schedule, and coordinate project activities for timely delivery.
• Monitor project progress, deadlines, and budgets, proactively addressing deviations.
• Prepare detailed project documentation, including scope documents, business cases, project plans, status reports, and meeting minutes.
• Facilitate communication between project teams, stakeholders, and vendors to ensure alignment.
• Track project expenses and resources, maintaining accurate records and producing reports.
• Support risk management and issue resolution, escalating challenges promptly to minimize disruptions.
• Contribute to improving project management practices by implementing best practices and process enhancements.

Skills

Organisational skills

Time management

Multitasking

Stakeholder communication

Independent working

Documentation skills

Adaptability to new tools

Education

Prince2 certification

Tools

Microsoft Office

Project management software

Job description

Are you highly organised, detail-focused and looking to build your career in project management?

We have an exciting opportunity for a proactive and experienced Project Coordinator to join our expanding Project Management Office department. You will play a key part in the successful delivery of strategic IT and business projects, as well as critical internal initiatives by coordinating activities, managing stakeholder communications, and supporting project execution. It offers an excellent opportunity to develop your career within a fast-paced and evolving environment as part of a growing and ambitious business.

This role is based at our head office in Tamworth, working 9:00am - 5:30pm.

Key Responsibilities:

• Collaborate with project managers to plan, schedule, and coordinate project activities for timely delivery.
• Monitor project progress, deadlines, and budgets, proactively addressing deviations.
• Prepare detailed project documentation, including scope documents, business cases, project plans, status reports, and meeting minutes.
• Facilitate communication between project teams, stakeholders, and vendors to ensure alignment.
• Track project expenses and resources, maintaining accurate records and producing reports.
• Support risk management and issue resolution, escalating challenges promptly to minimize disruptions.
• Contribute to improving project management practices by implementing best practices and process enhancements.

Skills & Experience

Essential:

• Proven experience in project coordination or project administration, with a strong track record of delivering projects successfully
• Strong organisational and time management skills and meticulous attention to detail
• Ability to effectively prioritise and multitask in a fast-paced environment
• Excellent communication and interpersonal skills with key stakeholders and diverse teams at all levels, including great telephone manner and client facing experience
• Proficiency in project management software and the Microsoft Office suite, with the ability to quickly adapt to new tools and technologies.
• Demonstrated ability to work independently with minimal supervision while also thriving in a collaborative team environment.
• Excellent written procedure and documentation with the ability to control training and open session environments
• Basic understanding of IT infrastructure and systems along with basic knowledge of security and data privacy principles
• UK Driving Licence

Desirable:

• Experience working within a Project Management Office (PMO) or structured project delivery environment.

Education & Qualifications

• Prince2 or Project Management certification would be advantageous.

• Option to purchase up to 5 extra days annual leave
• Health Cashback Plan
• Pension Scheme
• Life Assurance
• Free Parking

Site Location: Scolmore House, Tamworth, B79 7UL