Project Coordinator

Ovia Group; Tamworth; Remote; GBP 29,000 - 38,000; Full time

Benefits offered by this job

Extra leave days

Health cashback

Pension

Life insurance

Free parking

Job summary

Ovia Group in Tamworth is seeking a highly organized Project Coordinator to join our expanding Project Management Office. You will coordinate activities, support project execution, and manage stakeholder communications to ensure timely delivery of IT and business initiatives.

Based at our head office in Tamworth, this role offers a hands-on, fast-paced environment with opportunities to develop your career and contribute to process improvements within a growing business.

Qualifications

• Proven experience in project coordination or administration delivering projects successfully.
• Strong organisational and time management skills with meticulous attention to detail.
• Ability to prioritise and multitask in a fast-paced environment.
• Excellent communication and interpersonal skills with stakeholders and diverse teams.
• Proficiency in project management software and Microsoft Office; ability to adapt to new tools.

Responsibilities

• Collaborate with project managers to plan, schedule, and coordinate project activities for timely delivery.
• Monitor project progress, deadlines, and budgets, addressing deviations.
• Prepare detailed project documentation including scope documents, business cases, project plans, status reports and meeting minutes.
• Facilitate communication between project teams, stakeholders, and vendors to ensure alignment.
• Track project expenses and resources, maintaining records and producing reports.
• Support risk management and issue resolution, escalating challenges promptly.
• Contribute to improving project management practices by implementing best practices and process enhancements.

Skills

Project coordination

Organisational skills

Communication

Microsoft Office

Project management software

Independent work

Documentation

IT basics & data privacy

UK Driving Licence

Education

Prince2 or PM certification

Tools

Microsoft Office

Project management software

Job description

Are you highly organised, detail-focused and looking to build your career in project management? We have an exciting opportunity for a proactive and experienced Project Coordinator to join our expanding Project Management Office department. You will play a key part in the successful delivery of strategic IT and business projects, as well as critical internal initiatives by coordinating activities, managing stakeholder communications, and supporting project execution. It offers an excellent opportunity to develop your career within a fast-paced and evolving environment as part of a growing and ambitious business.

This role is based at our head office in Tamworth, working 9:00am - 5:30pm.

Key Responsibilities

• Collaborate with project managers to plan, schedule, and coordinate project activities for timely delivery.
• Monitor project progress, deadlines, and budgets, proactively addressing deviations.
• Prepare detailed project documentation, including scope documents, business cases, project plans, status reports, and meeting minutes.
• Facilitate communication between project teams, stakeholders, and vendors to ensure alignment.
• Track project expenses and resources, maintaining accurate records and producing reports.
• Support risk management and issue resolution, escalating challenges promptly to minimize disruptions.
• Contribute to improving project management practices by implementing best practices and process enhancements.

Skills & Experience

Essential

• Proven experience in project coordination or project administration, with a strong track record of delivering projects successfully
• Strong organisational and time management skills and meticulous attention to detail
• Ability to effectively prioritise and multitask in a fast-paced environment
• Excellent communication and interpersonal skills with key stakeholders and diverse teams at all levels, including great telephone manner and client facing experience
• Proficiency in project management software and the Microsoft Office suite, with the ability to quickly adapt to new tools and technologies.
• Demonstrated ability to work independently with minimal supervision while also thriving in a collaborative team environment.
• Excellent written procedure and documentation with the ability to control training and open session environments
• Basic understanding of IT infrastructure and systems along with basic knowledge of security and data privacy principles
• UK Driving Licence

Desirable

• Experience working within a Project Management Office (PMO) or structured project delivery environment.

Education & Qualifications

• Prince2 or Project Management certification would be advantageous.

• Option to purchase up to 5 extra days annual leave
• Health Cashback Plan
• Pension Scheme
• Life Assurance
• Free Parking

Site Location: Scolmore House, Tamworth, B79 7UL