IP Administrator (Experienced)

Confidential; Sheffield; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Healthcare cash plan

Holiday purchase scheme

Flexible working options

Enhanced Parental Leave

Job summary

Withers & Rogers is seeking an experienced IP Administrator to join our Sheffield office on a full-time, permanent basis. Hybrid working options, including working from home, are available.

You will manage inboxes, maintain our case management system, draft standard documents for UK/European patent and design applications, prepare invoices, and provide full secretarial support. A strong background in patent administration and MS Office is essential to succeed in a busy, collaborative environment.

Qualifications

• Patent administration experience is required.
• Good communication skills and ability to interact with all levels of internal and external contacts.
• Attention to detail and pride in work product.
• The ability to balance and prioritise workload, remain composed and level-headed during periods of particularly busy activity, and proactively help other members of the team.
• The ability to manage an attorney's emails, judge urgency, and act as required.
• Good Microsoft package skills, particularly Outlook, Word, Teams and Excel, with ideally an understanding of case management systems and experience in following/generating standard procedures and templates for repeat tasks.
• The desire to learn and a willingness to become involved.
• The ability to work individually and within a team.

Responsibilities

• Managing own and team inboxes, processing emails and post (mainly electronic but some hard copy), updating our case management system and acknowledging receipt.
• Accurate and daily maintenance of the case management system, including following workflows and generating standard correspondence from templates, and liaising with Records and Finance departments, as well as sister company Withers & Rogers Renewals.
• Full secretarial support, including all typing of documents such as letters, emails, and patent specifications.
• Preparation of official forms for UK, European and other patent applications, and design applications, including use of online filing software, the payment of official fees and reporting accurately.
• Organising and prioritising own workload and keeping a level-headed approach in a busy working environment.
• Accurately following Withers & Rogers processes and procedures, and client-specific processes and procedures where applicable.
• Producing/maintaining documentation to capture processes developed for key clients.
• Accurate preparation and processing of invoices, using e-billing systems where necessary.

Skills

Patent administration

Microsoft Office

Communication skills

Teamwork

Tools

Case management software

Job description

IP Administrator (Experienced)
Sheffield

About Us

Withers & Rogers is one of Europe's largest dedicated intellectual property law firms, with offices across the UK, Paris and Munich. Established more than 140 years ago, we remain as passionate as ever about making intellectual property work to our clients' best advantage. Today, our clients include many renowned, innovative organisations from across Europe, North America, and Asia.

We believe that our patent and trade mark attorneys, support, and operations staff have a breadth of expertise and a depth of specialist sector knowledge that is second to none. Our purpose is building trusting relationships, and our vision is to be an independent, responsible, sustainably profitable, and globally focused firm.

The Role

This is a full-time, permanent position, and the successful candidate will be aligned to our Sheffield office. Hybrid working options, including working from home, are available.

In this role, your responsibilities will include:

• Managing own and team inboxes, processing emails and post (mainly electronic but some hard copy), updating our case management system and acknowledging receipt, where appropriate.
• Accurate and daily maintenance of the case management system, including following workflows and generating standard correspondence from templates, and liaising with Records and Finance departments, as well as sister company Withers & Rogers Renewals.
• Full secretarial support, including all typing of documents such as letters, emails, and patent specifications.
• Preparation of official forms for UK, European and other patent applications, and design applications, including use of online filing software, the payment of official fees and reporting accurately.
• Organising and prioritising own workload and keeping a level-headed approach in a busy working environment.
• Accurately following Withers & Rogers processes and procedures, and client-specific processes and procedures where applicable.
• Producing/maintaining documentation to capture processes developed for key clients.
• Accurate preparation and processing of invoices, using e-billing systems where necessary.

About You

To join us as an IP Administrator, you'll need:

• Patent administration experience is required.
• Good communication skills and ability to interact with all levels of internal and external contacts.
• Attention to detail and pride in work product.
• The ability to balance and prioritise workload, remain composed and level-headed during periods of particularly busy activity, and proactively help other members of the team.
• The ability to manage an attorney's emails, judge urgency, and act as required.
• Good Microsoft package skills, particularly Outlook, Word, Teams and Excel, with ideally an understanding of case management systems and experience in following/generating standard procedures and templates for repeat tasks.
• The desire to learn and a willingness to become involved.
• The ability to work individually and within a team.

Your Rewards

• Competitive salary
• Benefits such as a healthcare cash plan and an additional holiday purchase scheme
• Flexible working options
• Enhanced Parental Leave options
• Positive and welcoming work environment

We foster a supportive and inclusive culture where employees are encouraged to broaden their knowledge, challenge themselves and share their ideas.