Invoicing & Purchases Administrator

GreensafeIT; England; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Staff discount online store

Company events

Refer a friend Scheme - GBP150+

On-site Fully Equipped Gymnasium

Job summary

GreensafeIT is seeking an Accounts Administrator to manage invoicing and purchasing, ensuring accuracy and timely processing. The role is office-based in the UK, with a Monday-Friday 37.5-hour week and permanent, full-time status.

Responsibilities include ownership of day-to-day invoicing, coordinating purchases with approved suppliers, maintaining records, supporting the Finance team, and ensuring compliance with policies and controls.

Qualifications

• Experience in accounts, invoicing or purchasing is preferred.
• Strong numerical and data accuracy with financial information.
• Proficient in Excel; familiarity with Sage 50 is advantageous.

Responsibilities

• Take ownership of the day-to-day invoicing process, ensuring invoices are accurate, timely and correctly recorded.
• Monitor outstanding invoices and work with colleagues and customers to resolve queries and discrepancies and support timely payment.
• Coordinate the purchasing of goods and services, ensuring orders are placed with approved suppliers, on time and within budget.
• Build strong supplier relationships, helping to secure competitive pricing and reliable delivery.
• Keep financial and purchasing records accurate, organised and up to date, supporting reporting and audit requirements.
• Provide support to the wider Finance team with financial data, reporting and general administration.
• Help ensure processes are carried out in line with company policies, financial controls and relevant regulations.
• Be a flexible and supportive team member, stepping in to help colleagues during busy periods and providing cover where needed.

Skills

Invoicing experience

Attention to detail

Excel

Communication skills

Tools

Sage 50

Microsoft Office

Job description

GreensafeIT is seeking an Accounts Administrator to manage invoicing and purchasing, ensuring accuracy and timely processing. The role is office-based in the UK, with a Monday-Friday 37.5-hour week and permanent, full-time status.

Responsibilities include ownership of day-to-day invoicing, coordinating purchases with approved suppliers, maintaining records, supporting the Finance team, and ensuring compliance with policies and controls.