Invoice Administrator

Confidential; Manchester, Salford; On-site; GBP 24,000 - 26,000; Full time

Job summary

Confidential is seeking an organised Invoice Assistant to join the Finance team in Little Hulton. The role focuses on processing supplier invoices and issuing sales invoices while meeting monthly deadlines.

You will handle invoicing queries, maintain records, and support audits. Strong numerical skills, attention to detail, and proficiency in Excel are essential.

Qualifications

• Previous experience processing high volumes of invoices.
• Experience in accounts or finance department.
• Good understanding of purchase and sales invoicing.
• Strong numerical skills and attention to detail.

Responsibilities

• Process, check and approve supplier invoices for payment.
• Prepare and issue sales invoices within monthly deadlines.
• Handle customer and supplier invoicing queries by telephone and email.
• Investigate and resolve invoice discrepancies promptly.
• Raise credit notes and debit notes as required.
• Maintain accurate financial records and spreadsheets.
• Assist with waste reports and supplier account reconciliations.
• Support audit processes and work closely with other departments.
• Manage workload effectively while maintaining a high standard of customer service.

Skills

Attention to detail

Organisational skills

Time management

Numerical skills

Communication skills

Customer service

Teamwork

Education

GCSE Maths and English

Tools

Microsoft Excel

Job description

Invoice Assistant

Location: Little Hulton, M38
Salary: 12.71
Hours: 37.5 hours per week, Monday to Friday, between 8am and 5pm
Department: Finance

About the Role

We are looking for an organised, motivated and detail-oriented Invoice Assistant to join our Finance team in Little Hulton.

The successful candidate will have previous accounts experience, be confident processing high volumes of invoices and have excellent attention to detail. You will be responsible for processing supplier invoices, issuing sales invoices, resolving queries and ensuring monthly deadlines are met.

Key Responsibilities

• Process, check and approve supplier invoices for payment.
• Prepare and issue sales invoices within monthly deadlines.
• Handle customer and supplier invoicing queries by telephone and email.
• Investigate and resolve invoice discrepancies promptly.
• Raise credit notes and debit notes as required.
• Maintain accurate financial records and spreadsheets.
• Assist with waste reports and supplier account reconciliations.
• Support audit processes and work closely with other departments.
• Manage workload effectively while maintaining a high standard of customer service.

Essential Requirements

• Previous experience processing high volumes of invoices.
• Experience working within an accounts or finance department.
• Good understanding of purchase and sales invoicing.
• Strong organisational and time-management skills.
• Excellent numerical skills and attention to detail.
• Good communication and customer service skills.
• Ability to work independently and as part of a team.
• GCSE Maths and English or equivalent.

Desirable

• Previous customer service experience.
• Experience managing your own workload and competing priorities.
• Good working knowledge of Microsoft Excel.

What We Offer

• 37.5 hours per week, Monday to Friday.
• Daytime working hours between 8am and 5pm.
• Opportunity to develop your skills and experience within a Finance team.