Interview Scheduler

Aston Carter; Greater London; Hybrid; GBP 19,000 - 27,000; Full time

Benefits offered by this job

Hybrid working model

London location

Job summary

Aston Carter, a global recruitment partner, is seeking an Interview Scheduler to join the busy Talent Acquisition team in London. The role is hybrid and on a 6-month contract, focusing on coordinating interviews, calendars, and candidate communications.

You will support high-volume recruitment, manage complex schedules, and collaborate with recruiters, hiring managers, and candidates to deliver a seamless interview process.

Qualifications

• Experience in interview scheduling or recruitment coordination.
• Strong organisational skills to manage competing priorities.
• Experience supporting high-volume recruitment activity.
• Excellent stakeholder management and communication skills.
• Proactive, detail-oriented approach.
• Proficient with Outlook, Teams, Excel, Word and ATS platforms.

Responsibilities

• Coordinate interviews and assessments across multiple vacancies.
• Manage calendars across time zones, reschedules and last-minute changes.
• Partner with recruiters, hiring managers, candidates and interview panels.
• Send interview invites, joining instructions and candidate communications.
• Maintain accurate data in the ATS and recruitment records.
• Support recruitment administration, reporting and compliance activities.
• Drive scheduling processes and efficiency improvements.
• Deliver a positive candidate experience from start to finish.

Skills

Interview scheduling

Recruitment coordination

HR administration

Stakeholder management

Attention to detail

Outlook/Teams/Excel/Word

Independent yet collaborative

Tools

SAP SuccessFactors

Job description

Interview Scheduler

London | Hybrid Working | 6-Month Contract

Looking for your next recruitment opportunity? We're partnering with a globally recognised organisation to find an experienced Interview Scheduler to join a busy Talent Acquisition team.

If you're highly organised, love coordinating calendars, and thrive in a fast-paced environment, this could be the perfect role for you!

What You'll Be Doing

• Coordinating interviews and assessments across multiple vacancies
• Managing complex calendars, time zones, reschedules, and last-minute changes
• Partnering with recruiters, hiring managers, candidates, and interview panels
• Sending interview invites, joining instructions, and candidate communications
• Maintaining accurate data and records within the ATS
• Supporting recruitment administration, reporting, and compliance activities
• Driving process improvements and enhancing scheduling efficiency
• Delivering an exceptional candidate experience from start to finish

What We're Looking For

• experience in interview scheduling, recruitment coordination, or HR administration
• Strong organisational skills with the ability to manage competing priorities
• experience supporting high-volume recruitment activity
• Excellent stakeholder management and communication skills
• Strong attention to detail and a proactive approach
• Confidence using Outlook, Teams, Excel, Word, and ATS platforms
• Ability to work independently while collaborating with a wider TA team

Bonus Points

• experience working across multiple time zones
• Knowledge of SAP SuccessFactors or similar ATS systems
• experience within a global or matrix organisation

Why Apply?

• Join a well-known global organisation
• Gain valuable experience within a high-performing TA team
• Hybrid working model based in London
• Opportunity to make a real impact on the candidate experience

Interested? We'd love to hear from you!

Job Title: Interview Scheduler

Location: London, UK

Rate/Salary: 16.76 - 16.76 GBP Hourly

Job Type: Contract

Trading as Aston Carter. Allegis Group Limited, Maxis 2, Western Road, Bracknell, RG12 1RT, United Kingdom. No. Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at (url removed)

To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to (url removed)

We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at (url removed)/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield