Interim Site Administrator

Confidential; Portgordon; In loco; GBP 21.000 - 32.000; Tempo pieno

Descrizione del lavoro

Confidential in Moray is seeking an Interim Site Administrator to provide essential administrative support at a busy site in Portgordon. The role manages visitor access, inductions, record-keeping and supplier invoicing, while supporting the Site Leader and HR with admin tasks.

Ideal candidates are proactive, organised and reliable, with strong Excel/Office skills and attention to detail. Experience with Dynamics a plus; site-based and on-site work required.

Competenze

• Proactive, reliable administrator with experience in busy site environments.
• Strong MS Office suite skills including Excel, Word and PowerPoint.
• Excellent attention to detail and accurate record-keeping.
• Good organisational and communication skills; able to work independently within a team.
• Experience with Business Central/Dynamics a plus.

Mansioni

• Greet visitors, manage site access and swipe card admin.
• Coordinate site inductions and entry procedures.
• Record deliveries, receipts and outgoing materials with traceability.
• Raise purchase orders and process invoices with suppliers.
• Manage office supplies and PPE stock.
• Maintain electronic and paper records and archiving.
• Support Site Leader and HR with admin and training logistics.
• Support sickness absence reporting.
• Maintain housekeeping and support site audits.

Conoscenze

Microsoft Office

Excel

Word

PowerPoint

Attention to detail

Organisational skills

Communication skills

Independent working

Strumenti

Business Central/Dynamics

Descrizione del lavoro

Interim Site Administrator

Moray Temporary Contract Ongoing Site-Based

Are you an organised and detail-oriented administrator looking for your next opportunity? We re recruiting an Interim Site Administrator to provide essential administrative support at a busy operational site in Portgordon.

This is a varied, hands‑on role suited to someone who enjoys keeping things organised, maintaining accurate records and supporting a team to ensure the smooth day‑to‑day running of site operations.

The Role

• Acting as the first point of contact for visitors and managing site access and swipe card administration.
• Coordinating site inductions and ensuring personnel comply with site entry procedures.
• Recording and reconciling deliveries, feedstock receipts and outgoing materials, maintaining accurate records and traceability.
• Raising purchase orders, processing invoice receipts and liaising with suppliers.
• Managing office supplies, stock checks and the ordering and issuing of PPE.
• Maintaining electronic and paper records, including document archiving and filing.
• Supporting the Site Leader and Leadership Team with general administration and the organisation of staff training.
• Liaising with HR regarding employee records and sickness absence reporting.
• Maintaining high standards of housekeeping and supporting regular site audits.

About You

We re looking for someone who is proactive, reliable and comfortable managing a varied administrative workload in a busy site environment.

• Strong Microsoft Office skills, particularly Excel, Word and PowerPoint.
• Intermediate Excel skills and confidence working with spreadsheets and data systems.
• Excellent attention to detail and the ability to maintain accurate records.
• Strong organisational and communication skills.
• The ability to work independently while supporting a wider operational team.
• Experience with Business Central/Dynamics would be advantageous.

The Opportunity

This is an opportunity to join an operational team in a varied site-based administrative role, where accuracy, organisation and effective communication are essential to keeping daily activities running smoothly.