Commercial Administrator

Prestige Recruitment Specialists; Hull and East Yorkshire; On-site; GBP 23,000 - 27,000; Full time

Job summary

Prestige Recruitment Specialists in the UK local site is seeking a Commercial Administrator to join the team and support daily commercial operations, ensuring accurate documentation and efficient processes across finance and operations.

You will report to the Commercial Team Lead, manage weekly and monthly timesheets, client invoicing, utility recharges, purchase orders and supplier queries, while maintaining supply chain records and providing reliable admin support.

Qualifications

• Essential: professional attitude with a business-like appearance.
• Essential: excellent communication and interpersonal skills.
• Essential: strong organizational talents with the ability to prioritise a varied workload.
• Essential: excellent computer literacy with Outlook, Word, Excel.
• Essential: natural team player in a busy office.

Responsibilities

• Review and accurately code weekly timesheets for engineers and monthly timesheets for the operations team.
• Handle cash collection processes and issue client account statements.
• Raise and issue utility recharge invoices and collate meter readings.
• Generate and issue purchase order numbers, approve and code invoices and card purchases.
• Order materials and parts and resolve queries relating to purchase invoicing.
• Maintain and update supply chain documentation records for compliance.
• Attend commercial and department meetings as required.
• Provide general administrative support across the wider commercial team.

Job description

Job Title: Commercial Administrator

Location: Local Site

Hours: 37.5 hours per week; Monday to Friday 8:30am - 5:00pm

Pay: £25,000 per annum

Job Type: Full-Time

About Our Client

Our client is an established business dedicated to delivering an exceptional level of customer service while maintaining a sustainable and highly professional working environment. They are currently looking for a proactive Commercial Administrator to join their supportive team.

Role Overview

Reporting to the Commercial Team Lead, the successful candidate will play a key role in managing day-to-day commercial activities. Working closely with both the commercial and operational teams, you will provide essential administrative support to ensure smooth business operations and assist in driving elite service delivery.

Key Responsibilities

• Review and accurately code weekly timesheets for engineers and monthly timesheets for the operations team.
• Handle cash collection processes and issue client account statements.
• Raise and issue utility recharge invoices, as well as collating and submitting regular meter readings.
• Generate and issue purchase order numbers, while approving and coding purchase invoices and credit card purchases.
• Order necessary materials and parts, and resolve any incoming queries relating to purchase invoicing.
• Maintain and update supply chain documentation records to ensure compliance.
• Attend commercial and department meetings as required.
• Provide general administrative support across the wider commercial team.

Skills and Attributes

Essential:

• A positive, professional attitude with a smart, business-like appearance.
• Excellent communication and interpersonal skills.
• Strong organizational talents with the ability to prioritize a varied workload in a fast-paced environment.
• Excellent computer literacy, showing complete comfort with standard Microsoft packages including Outlook, Word, and Excel.
• A natural team player who thrives within a busy office setting.

Desirable:

• Previous experience or knowledge working within a Facilities Management environment.
• Prior experience working within a dedicated Finance or Commercial team.
• A full, valid UK driving license.
• A satisfactory Enhanced DBS check.

Benefits

• Stable daytime working hours with a predictable Monday to Friday routine.
• Competitive salary within a supportive and growing business.
• Clear structure and guidance provided under an established management team.