Commercial Administrator

Prestige Recruitment Specialists; Sutton; On-site; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Stable daytime hours

Competitive salary

Supportive management structure

Job summary

Prestige Recruitment Specialists is seeking a Commercial Administrator on a Local Site in the UK. The role supports the commercial and operational teams with daily admin, timesheet coding, invoicing, and procurement processes. Monday to Friday, 8:30am–5:00pm, 37.5 hours weekly, offering a stable daytime schedule.

The successful candidate will enable smooth business operations and maintain service delivery, utilising strong MS Office skills and a professional approach in a busy office environment.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organizational abilities to manage varied workload.
• Proficient in MS Office (Outlook, Word, Excel).

Responsibilities

• Code weekly timesheets for engineers and monthly timesheets for operations.
• Handle cash collection and issue client statements.
• Raise utility recharge invoices and collect meter readings.
• Process purchase orders and code invoices and credit card purchases.
• Order materials and resolve procurement/invoicing queries.
• Maintain supply chain documentation to ensure compliance.
• Attend commercial/department meetings and assist the team.

Skills

Communication skills

Organizational skills

MS Office proficiency

Team player

Professional appearance

Job description

Job Title: Commercial Administrator

Location: Local Site

Hours: 37.5 hours per week; Monday to Friday 8:30am - 5:00pm

Pay: £25,000 per annum

Job Type: Full-Time

About Our Client

Our client is an established business dedicated to delivering an exceptional level of customer service while maintaining a sustainable and highly professional working environment. They are currently looking for a proactive Commercial Administrator to join their supportive team.

Role Overview

Reporting to the Commercial Team Lead, the successful candidate will play a key role in managing day-to-day commercial activities. Working closely with both the commercial and operational teams, you will provide essential administrative support to ensure smooth business operations and assist in driving elite service delivery.

Key Responsibilities

• Review and accurately code weekly timesheets for engineers and monthly timesheets for the operations team.
• Handle cash collection processes and issue client account statements.
• Raise and issue utility recharge invoices, as well as collating and submitting regular meter readings.
• Generate and issue purchase order numbers, while approving and coding purchase invoices and credit card purchases.
• Order necessary materials and parts, and resolve any incoming queries relating to purchase invoicing.
• Maintain and update supply chain documentation records to ensure compliance.
• Attend commercial and department meetings as required.
• Provide general administrative support across the wider commercial team.

Skills and Attributes

Essential:

• A positive, professional attitude with a smart, business-like appearance.
• Excellent communication and interpersonal skills.
• Strong organizational talents with the ability to prioritize a varied workload in a fast-paced environment.
• Excellent computer literacy, showing complete comfort with standard Microsoft packages including Outlook, Word, and Excel.
• A natural team player who thrives within a busy office setting.

Desirable:

• Previous experience or knowledge working within a Facilities Management environment.
• Prior experience working within a dedicated Finance or Commercial team.
• A full, valid UK driving license.
• A satisfactory Enhanced DBS check.

Benefits

• Stable daytime working hours with a predictable Monday to Friday routine.
• Competitive salary within a supportive and growing business.
• Clear structure and guidance provided under an established management team.