Intake & Despatch Coordinator - part time

B3 Jobs; Braintree; On-site; GBP 27,000 - 33,000; Part time

Benefits offered by this job

Peoples Pension

24 days (pro rata) holiday plus Bank/H

Simply Health plan

Job summary

b3 jobs ltd, a well-established food manufacturing business supplying customers across the UK, is seeking an Intake & Despatch Coordinator to manage stock intake, despatch activities and act as a central contact for logistics providers.

Based in Essex, the part-time role offers 11:00–16:00 hours with pro rata benefits; you will need experience in administration, ERP systems and MS Office, plus strong organisational and communication skills to keep stock movements accurate and on time.

Qualifications

• Previous administration or coordination experience within a busy operational environment.
• Experience using ERP systems and maintaining accurate operational records.
• Confident user of Microsoft Office applications.
• Excellent communication skills with internal teams and external logistics partners.

Responsibilities

• Coordinate intake of stock and book deliveries against capacity.
• Schedule daily despatch activities and customer deliveries.
• Liaise with third-party logistics providers for inbound/outbound stock transfers.
• Maintain accurate stock movements in the ERP system.
• Communicate stock shortages and issues to Supply Chain, Procurement and Operations teams.
• Investigate invoice discrepancies and support pricing queries.

Skills

Administration

Organisational skills

Communication

Problem solving

Tools

ERP systems

Microsoft Office

Job description

This well-established and highly respected food manufacturing business has built a strong reputation for quality, service, and operational excellence. Supplying customers across the UK, the company continues to invest in its people and processes, creating an environment where employees can make a real impact within a fast-paced supply chain operation.

About the Intake & Despatch Coordinator job

Reporting to the Head of Operations, you will play a key role within the Supply Chain team, coordinating the movement of stock into and out of the business while acting as a central point of contact for logistics providers and internal stakeholders.

Key tasks

• Manage the intake of stock, booking deliveries into company systems against capacity and demand requirements.
• Coordinate daily despatch activities and customer deliveries, ensuring stock is available and dispatched on time.
• Act as the main point of contact with third-party logistics providers, coordinating inbound and outbound stock transfers.
• Process inbound goods documentation and maintain accurate stock movements within the ERP system.
• Communicate stock shortages and operational issues to Supply Chain, Procurement, and Operations teams.
• Investigate invoice discrepancies and support resolution of pricing queries.

About You

To be successful in this role, you will have previous administration or coordination experience within a busy operational environment. In addition:

• Strong administration and organisational skills with the ability to manage multiple priorities.
• Previous experience in a supply chain, logistics, manufacturing, or office-based coordination role.
• You will ideally have experience using ERP systems and maintaining accurate operational records.
• Confident user of Microsoft Office applications.
• Excellent communication skills with the ability to work effectively with internal teams and external logistics partners.
• Highly organised with excellent attention to detail and a proactive approach to problem solving.

More details

The part time Intake & Despatch Coordinator job is based in Essex and is paying up to £30,000 per annum pro rata.

The working hours are ideally Monday to Friday 11.00am - 4.00pm, although there can be some flexibility here.

The package includes the following benefits:

• Peoples Pension
• 24 days (pro rata) holiday plus Bank Holidays
• Simply Health plan

This is an excellent opportunity for someone looking to develop their career within supply chain, logistics, or manufacturing administration while playing a key role in the smooth operation of the business.

The site is located in Colchester, Essex and is commutable from Chelmsford, Braintree, Ipswich, Haverhill, Bishops Stortford (Essex and Suffolk).

Alternate job titles

• Supply Chain Administrator
• Logistics Coordinator
• Stock Control Coordinator
• Supply Chain Coordinator
• Food Manufacturing Administration Jobs

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