Intake & Despatch Coordinator

B3 Jobs; Braintree; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Peoples Pension

24 days holiday plus Bank Holidays

Simply Health plan

Job summary

b3 jobs ltd in Essex is seeking an Intake & Despatch Coordinator to join the Supply Chain team. You will coordinate stock intake, plan despatches, and act as the main contact with logistics providers, ensuring accurate ERP stock movements and timely deliveries.

The role requires strong administration, ERP familiarity, and excellent communication. Based in Colchester, the site offers Monday–Friday office hours and a salary up to £30,000 per year.

Qualifications

• Experience in administration or coordination within a busy operation.
• Ability to manage multiple priorities and communicate with internal teams.
• Experience using ERP systems and maintaining accurate records.
• Confident user of Microsoft Office applications.
• Strong communication and proactive problem solving.

Responsibilities

• Manage intake of stock and book deliveries against capacity and demand.
• Coordinate daily despatch activities and customer deliveries.
• Serve as main contact with third-party logistics providers.
• Process inbound goods documentation and stock movements in ERP.
• Communicate shortages and issues to Supply Chain, Procurement and Operations.
• Investigate invoice discrepancies and support pricing queries.

Skills

Administration

Organization

Supply chain

ERP systems

MS Office

Communication

Attention to detail

Problem solving

Tools

ERP systems

Job description

This well-established and highly respected food manufacturing business has built a strong reputation for quality, service, and operational excellence. Supplying customers across the UK, the company continues to invest in its people and processes, creating an environment where employees can make a real impact within a fast-paced supply chain operation.

About the Intake & Despatch Coordinator job

Reporting to the Head of Operations, you will play a key role within the Supply Chain team, coordinating the movement of stock into and out of the business while acting as a central point of contact for logistics providers and internal stakeholders.

Key tasks

• Manage the intake of stock, booking deliveries into company systems against capacity and demand requirements.
• Coordinate daily despatch activities and customer deliveries, ensuring stock is available and dispatched on time.
• Act as the main point of contact with third-party logistics providers, coordinating inbound and outbound stock transfers.
• Process inbound goods documentation and maintain accurate stock movements within the ERP system.
• Communicate stock shortages and operational issues to Supply Chain, Procurement, and Operations teams.
• Investigate invoice discrepancies and support resolution of pricing queries.

About You

To be successful in this role, you will have previous administration or coordination experience within a busy operational environment. In addition:

• Strong administration and organisational skills with the ability to manage multiple priorities.
• Previous experience in a supply chain, logistics, manufacturing, or office-based coordination role.
• You will ideally have experience using ERP systems and maintaining accurate operational records.
• Confident user of Microsoft Office applications.
• Excellent communication skills with the ability to work effectively with internal teams and external logistics partners.
• Highly organised with excellent attention to detail and a proactive approach to problem solving.

More details

The Intake & Despatch Coordinator job is based in Essex and is paying up to £30,000 per annum.

• Peoples Pension
• 24 days holiday plus Bank Holidays
• Simply Health plan

The working hours are Monday to Friday, office hours.

This is an excellent opportunity for someone looking to develop their career within supply chain, logistics, or manufacturing administration while playing a key role in the smooth operation of the business.

The site is located in Colchester, Essex and is commutable from Chelmsford, Braintree, Ipswich, Haverhill, Bishops Stortford (Essex and Suffolk).

Alternate job titles: Supply Chain Administrator | Logistics Coordinator | Stock Control Coordinator | Supply Chain Coordinator | Food Manufacturing Administration Jobs